Administration Executive

We are looking for an organized and proactive Admin Executive to manage day-to-day administrative operations, staff coordination, inventory, vendors, and office/site support activities. The ideal candidate should have strong coordination skills and the ability to efficiently manage multiple responsibilities.

Key Responsibilities:

• Monitor attendance and daily work of Security, Housekeeping Team, Drivers, Car Washers, Gardeners, and Caretakers across the sites.

• Coordinate with support staff, agencies, vendors, and service providers.

• Process payments for Security, Housekeeping, Pantry, and other service providers.

• Manage office, site, stationery, pantry, and refreshment inventory, including procurement and stock tracking.

• Maintain daily time tracker and administrative records.

• Coordinate gas bookings, pest control, courier services, ticket bookings, and other office requirements.

• Manage E-Bikes, servicing, and maintenance.

• Coordinate event-related arrangements and daily housekeeping checks.

• Perform other miscellaneous administrative tasks as assigned.

Requirements:

• Graduate in any discipline

• 2-3 years of relevant experience in Administration / Office Management preferred

• Good communication, coordination, and organizational skills

• Proficiency in MS Office.

• Ability to multitask and manage vendors and support-staff efficiently

• Proactive, responsible, and detail-oriented approach