Administration Executive

You'll be the first point of contact for visitors and callers, and the backbone of document organization for our estimation and sales team — keeping both digital and physical filing systems accurate and easy to navigate, while also supporting the team with letters, invoices, and estimator admin tasks as needed.

• Answering and managing calls professionally, ensuring nothing falls through the cracks
• Filing and organising both soft copy and hard copy documentation
• Drafting and preparing letters and invoices for the team
• Supporting estimators with admin tasks when required
• General office organisation and coordination
• Handle general admin tasks supporting the estimating team (filing, correspondence, data entry)
• Ensure documentation is accurate and deadlines are met

Desired Candidate Profile

• Strong communication and organisational skills

• Confident, professional phone manner and in-person presentation

• Solid working knowledge of Word, Excel, and PowerPoint

• Detail-oriented and comfortable managing multiple ongoing tasks

• Excel Skills:

  o PivotTables (the most important skill) o SUMIF / SUMIFS / COUNTIFS o Unique and distinct counting, via UNIQUE, FILTER, Remove Duplicates or the Data Model o Data cleaning and absolute/relative references o Balance Quantity, Unique List of Clients