Administration Executive

Role & responsibilities

• Manage day-to-day administrative activities and ensure the smooth functioning of office and plant operations.
• Handle office maintenance, housekeeping, security, and other facility management activities.
• Coordinate with vendors and service providers for administrative requirements, quotations, purchase orders, and bill processing.
• Monitor office supplies, stationery, pantry items, and other administrative inventory.
• Maintain records of company assets, equipment, AMC contracts, and maintenance schedules.
• Coordinate travel arrangements, accommodation, transportation, and vehicle management for employees and management.
• Supervise housekeeping staff, security personnel, drivers, and other support staff.
• Ensure proper maintenance of company vehicles, including insurance, PUC, servicing, and other related documents.
• Handle courier services, incoming and outgoing correspondence, and document management.
• Assist in managing employee facilities, canteen services, drinking water, and other workplace amenities.
• Monitor administrative expenses and support cost-control initiatives within the approved budget.
• Ensure compliance with company policies, safety standards, and applicable administrative requirements.
• Coordinate with internal departments for meetings, events, employee engagement activities, and other organizational requirements.
• Maintain administrative reports, bills, invoices, attendance records of support staff, and vendor documentation.
• Identify administrative issues, resolve day-to-day operational challenges, and escalate major concerns to the reporting manager.
• Support management in implementing administrative policies, standard operating procedures (SOPs), and process improvements.

Preferred candidate profile

Candidates with experience in the RMC, construction, manufacturing, or infrastructure industry will be given preference.