Administration Executive

Role & responsibilities

Office & Facility Management: Day-to-day admin, housekeeping, security, maintenance, AMC management

Vendor Management: Vendor sourcing, quotation comparison, negotiation, service quality monitoring

Inventory & Procurement: Office supplies, stationery, pantry, stock tracking & reorder planning

Asset Management: Asset tagging, allocation, movement register, physical verification, disposal process

Travel & Logistics: Domestic & International travel, visa process, hotel, transport coordination

Administrative Support: Provide administrative support for meetings, conferences, Board and Committee meetings, office events, and employee onboarding and exit formalities.

Finance Coordination: Vendor bill verification, expense tracking, petty cash, coordination with Finance for payments

Documentation & Compliance: Maintaining agreements, service contracts, licenses, renewals, audit support

Budgeting: Tracking admin expenses vs budget, cost optimization ideas

Preferred candidate profile

• Strong communication & coordination
• Negotiation & problem-solving
• Time management & multitasking
• Attention to detail & record-keeping
• Discreet, professional, and presentable
• Ability to handle Board / Committee meeting support
• MS Office & Tools: Advanced Excel, Word, PowerPoint, Google Workspace, Email drafting