Administration Executive

Experience : 1 - 2 years, previous experience in facility management, administrative support, or a similar role is preferred. Knowledge of facility operations, health and safety regulations, and compliance standards.

Roles & Responsibilities :

OFFICE MANAGEMENT TEAM

Operational Requirements

• Maintains and updates inventory of CREST assets (headsets, lockers, pedestals, webcam, etc.) issued to Operations -
• Conduct regular inspections of the premises to identify maintenance needs, safety hazards, and potential improvements.
• Ensures that all issued and on-hand assets are properly documented and tagged
• Assists in the safekeeping and repair of CREST assets
• Coordination with stakeholders for asset and supplies requests and Procurement for vendor communications
• Monitors inventory of operational requirements (furnitures and fixtures, office supplies, headsets, lockers, etc.) and life cycle of the assets

General Admin Services

• Supervision of the admin staff -
• Monitoring of regulatory permits for renewal, collation of requirements and preparation of payment requests
• Coordination with government agencies as needed
• Coordination with Procurement for vendor contracts and communication -
• Management of Food Concessionaires
• Management of Messenger Services
• Responds to stakeholder concerns and complaints
• Planning and scheduling of room reservations and training calendars; management of staff house reservations
• Provide assistance for any logistical and supplies requirements for meetings, trainings, and Client visits
• Responsible for the storage and inventory of office and pantry supplies
• Preparation and monitoring of purchase requests through ARIBA
• Handles petty cash for department's revolving fund
• Processing of billings and monthly operational expenses
• Monitoring of Clearance issuance to resigned employees
• Monitoring of Vehicle Pass issuance
• Ensures availability of photocopying services and coordinates maintenance as needed
• Ensures Pest Control Services are conducted periodically, as scheduled - Provide assistance to Logistics and Fulfillment-related services

Housekeeping Services

• Constant monitoring and management of the housekeeping team meeting quality standards set for all areas of the facility
• Regular monitoring of the cleaning and maintenance of the pantry and comfort rooms and ensures the availability of supplies

COMPLIANCE OFFICER

• Ensure compliance with the requirements of government laws, policies, and implementing rules and regulations
• Monitor organization's activities related to Pollution and Environment Control; identify significant environmental aspects and impacts of the organization's operational activities and recommend mitigating measures; ensure proper performance, operations, and maintenance of environmental management facilities and systems of the organization -
• Create and review risk assessment requirements related to CREST
• Assist in Business Continuity Plan (BCP) activities - Assist in internal and external audit and compliance activities

Mandatory Skills :

• Proficient in English (verbal, written)
• Knowledge in MS applications such as Word, Excel, and PowerPoint
• Finance and Management Skills - Knowledge in SAP / ARIBA / Workday
• Customer service and communication skills - Planning and organizing skills
• Proactive problem-solving skills and the ability to handle challenges with a solution-oriented approach.•

Preferred Skills :

• Reporting, presentation, and analytical skills
• Crisis management skills
• Resourcefulness, flexibility and adaptability
• Quick to adopt to company culture
• Good analytical skills
• Proactive, responsive, and displays enthusiasm at work place
• Technically-equipped and attentive to detail
• Strong organizational and multitasking abilities with exceptional attention to detail