Administration Executive (Mandarin Speaker)

About the role

We are seeking a detail-oriented and organized Administrative Executive to support daily office operations and ensure efficient workflow. The ideal candidate will handle administrative tasks, coordinate schedules, maintain records, and provide general support to management and staff.

What you'll be doing

• Manage calendars, appointments, and meetings
• Handle phone calls, emails, and correspondence
• Prepare reports, documents, and presentations
• Maintain filing systems and office records
• Order office supplies and manage inventory
• Assist with data entry and database management
• Coordinate travel arrangements and accommodations
• Support HR or accounting tasks when required
• Greet visitors and provide customer service support
• Perform other administrative duties as assigned

What we're looking for

• Diploma or equivalent (Associate’s or Bachelor’s degree preferred)
• Proven experience as an administrative assistant or similar role
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong written and verbal communication skills in Mandarin, English and Bahasa Malaysia
• Excellent organizational and multitasking abilities
• Attention to detail and problem-solving skills
• Ability to work independently and as part of a team

Preferred Skills

• Experience with scheduling software
• Basic bookkeeping knowledge
• Familiarity with office management procedures
• Ability to maintain confidentiality