Administration Executive - Night Shift

About Enterprise Capabilities

Fundamental to our Think and Act Globally strategy and digital adoption, Enterprise Capabilities (EC) is AECOMs primary vehicle for workshare. Operating across geographic boundaries and time-zones, EC partners with regional and Global Business Line project teams to provide technical expertise, accelerate delivery and keep AECOM competitive in the industry.

With a team of over 3000 technical professionals located across nine countries and remote technical anchors, EC teams are trusted to deliver high-quality, specialist services that help to fill capability gaps, resourcing needs and technical constraints on projects of all scopes and sizes.

Start here. Grow here.

Job Description:

Night Shift

1. Housekeeping Management

• Supervise housekeeping staff to ensure high standards of cleanliness and hygiene.
• Conduct routine inspections of office areas, restrooms, and common spaces.
• Ensure availability of cleaning supplies and consumables.
• Resolve housekeeping-related issues and complaints promptly.

2. Vendor Management

• Manage facility vendors (housekeeping, security, pest control, HVAC, etc.).
• Ensure vendor adherence to SLAs, safety, and compliance standards.
• Coordinate routine services and emergency support.
• Maintain vendor contracts, performance reviews, and documentation.

3. Invoicing & Billing

• Validate vendor invoices against contracts and services delivered.
• Ensure timely submission and processing of invoices.
• Maintain records of facility expenses and budgets.
• Support cost control and optimization initiatives.

4. Event Management Support

• Coordinate logistics for meetings, events, and employee activities.
• Arrange seating, AV setup, and catering requirements.
• Liaise with vendors and internal stakeholders.
• Ensure smooth execution and closure of events.

5. Electrical Maintenance Coordination

• Monitor day-to-day electrical systems and equipment functionality.
• Coordinate preventive and breakdown maintenance.
• Ensure proper operation of lighting, UPS, DG, and power systems.
• Escalate critical issues when necessary.

6. Cafeteria Management

• Oversee cafeteria operations, ensuring quality, hygiene, and service standards.
• Manage catering vendors and menu planning.
• Monitor food safety compliance and cleanliness.
• Address employee feedback on cafeteria services.

7. Space Management

• Manage workspace allocation, seating arrangements, and occupancy tracking.
• Support office moves, expansions, and reconfigurations.
• Maintain accurate space utilization data and layouts.
• Ensure optimal utilization of office space.

8. Security Management

• Coordinate with security teams to ensure safety and access control.
• Monitor entry/exit systems, visitor management, and emergency protocols.
• Conduct periodic security audits and drills.
• Address security-related incidents and escalate as required.

9. Minor Projects Management

• Execute and monitor small-scale facility projects (renovations, repairs, upgrades)

At AECOM, you will have freedom to grow in a world of opportunity

Our Freedom to Grow hybrid working philosophy is the cornerstone of our success as a business supporting a culture of flexibility, trust and performance at AECOM.

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously.