Administration Executive / Office Administrator

Our client is a well-established multinational property development firm with headquarters in Europe. With a lean and highly collaborative Hong Kong office, they are seeking a proactive and detail-minded Administration Executive to support daily office operations and provide executive assistance to the senior leader.

Administration Executive / Office Administrator

Location: Central, Hong Kong
Salary: HKD 22,000 - 25,000 per month
Industry: MNC Property Development Firm (European Headquarters)
Reporting to: Managing Director / Regional Head

Company Overview

Our client is a well-established multinational property development firm with headquarters in Europe. With a lean and highly collaborative Hong Kong office, they are seeking a proactive and detail-minded Administration Executive to support daily office operations and provide executive assistance to the senior leader.

This is a newly created position and an excellent opportunity for an experienced administrator who enjoys working in a small-scale, international environment.

Key Responsibilities

Office Administration (70%)

• Manage daily office operations and ensure a professional, efficient, and well-maintained working environment.
• Coordinate office supplies procurement, vendor management, maintenance, and facility-related matters.
• Handle courier services, mail distribution, filing, document management, and administrative records.
• Liaise with external service providers, building management, and business partners.
• Coordinate company events, meetings, and logistics arrangements.
• Assist in preparing internal documents, reports, and presentation materials.
• Support HR and operational administration when required.

Executive & Personal Support (30%)

• Provide dedicated administrative and personal support to the Managing Director.
• Manage calendar scheduling, meeting arrangements, and travel coordination.
• Organize flight bookings, hotel reservations, transportation, visa applications, and travel itineraries.
• Handle expense claims and petty cash administration.
• Assist with personal errands and ad hoc matters as assigned.

Accounting & Finance Support

• Maintain petty cash records and reimbursement documentation.
• Support basic accounting data entry and invoice processing.
• Coordinate with external accounting service providers on routine financial documentation and records.

Requirements

• Diploma or above in Business Administration, Office Management, Accounting, or related disciplines.
• Minimum 3-5 years of office administration, executive assistant, or personal assistant experience.
• Previous experience working in a small-sized office, multinational corporation, or professional services environment is highly preferred.
• Excellent command of spoken and written English is essential, with confidence communicating directly with expatriate management.
• Good command of Cantonese and Mandarin is an advantage.
• Proficient in Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint.
• Experience handling travel arrangements, petty cash, and basic accounting entries.
• Well-organized, mature, proactive, and able to work independently with minimal supervision.
• Strong sense of responsibility, discretion, and attention to detail.