Administration Executive (Site)

• Handle daily site and office administrative and clerical duties.
• Prepare and format quotations, reports, letters, PQP, NCR and other project-related documents.
• Maintain proper filing and records of correspondences, quotations, tenders, contracts, drawings and project documents.
• Assist in preparing Letters of Award and Sub-Contract Agreements.
• Assist in preparing and submitting tenders, progress claims, Variation Order (VO) claims and Material Requisition Forms.
• Coordinate with customers, suppliers, subcontractors and internal teams on project-related matters.
• Request quotations from suppliers and rates from subcontractors for tendering purposes.
• Assist in preparing project budgets, cost control reports and cash flow budgets.
• Record and monitor materials issued to site supervisors and workers, including receiving, storage and issuance of materials.
• Assist in preparing purchase requisitions and monitoring material stock.
• Attend to customer calls, enquiries and complaints.
• Maintain an updated database of company employees, customers, suppliers, subcontractors and other business contacts.
• Monitor the use of office equipment and stationery.
• Obtain and monitor insurance requirements for company assets and project operations.
• Ensure compliance with company policies, procedures and Quality Management System (QMS) requirements.
• Perform other administrative duties as assigned.

Job Requirements

• Minimum SPM or Diploma in Business Administration, Office Management or a related field.
• Preferably 1–2 years of relevant administrative experience, preferably in the construction or engineering industry.
• Proficient in Microsoft Office, especially Word and Excel.
• Good organisational, communication and documentation skills.
• Detail-oriented, responsible and able to multitask.
• Able to work independently and meet deadlines.
• Willing to work at the project site and coordinate with various parties.

Pay: RM2,500.00 - RM3,500.00 per month

Work Location: In person