Administration Head

ob Description Administration Head

Position: Administration Head

Industry: Manufacturing – Steel & Aluminium Kitchenware Products

Location: Manipal, Karnataka

Job Summary

We are seeking a dynamic and result-oriented Administration Head to oversee and manage end-to-end administrative operations across Karnataka. The ideal candidate should have hands-on experience in manufacturing administration, strong government liaisoning skills, statutory documentation, vendor management, facility management, and multi-location administration.

Kannada (Read, Write & Speak) is mandatory.

Key Responsibilities

Manage complete administration functions across the company's manufacturing plant, warehouses, and offices in Karnataka.

Liaise with Government Departments including Labour Department, Factory Inspectorate, Pollution Control Board, Fire Department, Municipality, KIADB, BESCOM, and other statutory authorities.

Ensure timely renewal and maintenance of all statutory licenses, registrations, approvals, and legal documentation.

Handle all factory-related documentation, agreements, lease documents, legal records, and compliance documentation.

Manage office administration, infrastructure, housekeeping, security, transport, cafeteria, guest house, and facility maintenance.

Develop and implement administrative policies, SOPs, and process improvements.

Manage vendor selection, contract negotiations, AMCs, and service provider performance.

Monitor administrative budgets, procurement, and cost optimization initiatives.

Oversee company assets, inventory, office equipment, and annual asset verification.

Coordinate travel, accommodation, vehicle fleet management, and logistics support.

Support HR with employee welfare initiatives, onboarding arrangements, and office administration.

Ensure compliance with health, safety, environmental, and statutory regulations.

Coordinate audits, inspections, management visits, and government inspections.

Prepare MIS reports, maintain documentation, and present administration updates to management.

Lead, mentor, and supervise the administration team while ensuring seamless operations across Karnataka.

Eligibility Criteria

Graduate in any discipline (MBA preferred).

5+ years of experience in Administration within a Manufacturing Industry.

Experience in Steel, Aluminium, Engineering, Consumer Durables, or FMCG manufacturing is preferred.

Strong liaisoning experience with Karnataka Government authorities is mandatory.

Excellent knowledge of statutory documentation and factory administration.

Proficiency in MS Office and ERP systems.

Mandatory Requirements

Experience: 5+ years

Location: Manipal, Karnataka

Language: Kannada (Read, Write & Speak) – Mandatory

Willingness to travel across Karnataka as required.

Key Competencies

Administration Management

Government Liaisoning

Documentation & Statutory Compliance

Vendor & Facility Management

Budget & Cost Control

Team Leadership

Communication & Negotiation Skills

Planning & Coordination

Problem Solving & Decision Making