Administration Head

Role: Head Administration

Company: Fintech Cloud Pvt. Ltd.
Designation: Head Administration
Experience: 6 - 10 Years
Location: Noida | Multi-Location Responsibility
Industry: NBFC / FinTech / BFSI / Corporate
Department: Administration

Job Summary:

We are looking for an experienced Head Administration to lead the Administration and Facilities function across multiple locations. The candidate will be responsible for day-to-day administration, new office setup, expansion, relocation, infrastructure projects, asset management, vendor management, procurement, and cost control.

Key Responsibilities:

• Lead and manage the complete Administration and Facilities function across multiple locations.
• Ensure smooth day-to-day operations and maintain standardized administrative processes.
• Manage end-to-end new office setup, including furniture, electrical work, networking, security, signage, housekeeping, and infrastructure.
• Handle office expansion, renovation, shifting, relocation, and other infrastructure projects.
• Manage company assets, including allocation, tagging, tracking, transfer, recovery, and periodic verification.
• Maintain accurate records of assets, inventory, vendors, and administrative expenses.
• Manage administrative procurement and negotiate with vendors for competitive pricing.
• Handle vendors, contracts, quotations, purchase requirements, and service quality.
• Prepare and monitor the administration budget and identify cost-saving opportunities.
• Coordinate with HR, IT, Finance, and senior management for administrative requirements.
• Provide regular MIS and updates on expenses, vendors, assets, and ongoing projects.
• Resolve administrative issues and ensure timely execution of all requirements.

Candidate Profile:

• 610 years of experience in Administration, Facilities, or Corporate Administration.
• Strong hands-on experience in managing multiple office locations.
• Proven experience in new office setup, expansion, relocation, and infrastructure projects.
• Strong knowledge of asset management, vendor management, procurement, and facilities management.
• Excellent negotiation, planning, coordination, and stakeholder management skills.
• Ability to independently manage the complete Administration function.
• Strong ownership, problem-solving, and execution skills.
• Good communication skills with the ability to coordinate with senior management.
• Experience in NBFC / FinTech / BFSI or other multi-location organizations will be preferred.

Key Skills:

Administration | Facilities Management | Multi-Location Operations | New Office Setup | Asset Management | Vendor Management | Procurement | Project Management | Budget Management | Cost Control | Negotiation | Stakeholder Management

Role Expectations:

The candidate will independently lead the Administration function and ensure smooth operations across all locations, while managing office setups, infrastructure projects, assets, vendors, procurement, and administrative budgets.