Administration Head

Job Description: Head of Administration Department

Company: Kent RO Systems Limited

Location: Head Office, Noida

Department: Administration

Job Summary

The Head of Administration is responsible for leading and overseeing all administrative functions across the organization, including facility and infrastructure management, property and asset upkeep, and support services. The role ensures smooth day-to-day operations, a well-maintained work environment, cost efficiency, and compliance across all company premises including the head office, factories, and guest houses.

Key Roles & Responsibilities

Building & Facility Management

- Oversee maintenance, upkeep, and operations of the head office and all company buildings

- Manage electrical, HVAC, plumbing, civil, and general facility systems

- Ensure statutory compliance, safety, and security across premises

- Liaise with vendors, contractors, and service providers for repairs and upgrades

Factory Administration

- Manage administrative operations and infrastructure across all manufacturing units

- Coordinate with plant heads on facility requirements, security, and support services

- Ensure adherence to safety norms, regulatory compliance, and statutory requirements

Guest House & Property Management

- Oversee company-owned guest houses, ensuring proper upkeep, hospitality standards, and readiness

- Manage company properties, leases, documentation, and asset records

- Handle property-related legal, statutory, and municipal matters

Housekeeping

- Supervise housekeeping teams and ensure high standards of cleanliness and hygiene across all premises

- Manage housekeeping vendors, staffing, schedules, and quality audits

Cafeteria Management

- Oversee cafeteria operations, food quality, hygiene, and vendor management

- Ensure timely service, cost control, and employee satisfaction with catering services

Horticulture Management

- Manage landscaping, gardens, and green areas across all campuses

- Supervise horticulture staff and vendors to maintain aesthetics and upkeep

General Administration

- Manage budgets, cost control, and administrative expenditure

- Develop and enforce administrative policies, processes, and SOPs

- Lead, mentor, and manage the administration team

- Oversee vendor contracts, negotiations, and service-level agreements

- Handle security management, transport/fleet coordination, and space planning

- Manage AMC contracts, procurement of admin assets, and inventory

Key Skills & Competencies

- Strong leadership and team management abilities

- Proven experience in multi-location facility and administration management

- Vendor management and negotiation skills

- Knowledge of statutory compliance and regulatory requirements

- Budgeting and cost-optimization expertise

- Excellent coordination, communication, and problem-solving skills

Qualification & Experience

- Graduate / Postgraduate (MBA in Administration/Facilities Management preferred)

- 1218 years of experience in administration/facility management, with significant experience in a leadership role

- Experience managing multi-site operations (corporate offices and manufacturing units) preferred

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