Administration Head

1. Operations & Facility Management

• Oversee daily administrative workflows, office logistics, maintenance, and facility operations across all locations.
• Manage space planning, office layout, infrastructure upkeep, and workplace safety standards.
• Supervise support services including housekeeping, security, cafeteria, vendor management, and transportation/fleet operations.
• Implement disaster recovery, emergency response, and physical security protocols.

2. Procurement & Vendor Management

• Source, negotiate, and manage contracts with external service providers, suppliers, and contractors to ensure cost-effectiveness and quality.
• Oversee inventory management for office equipment, supplies, and stationary.
• Conduct regular vendor performance evaluations and SLA audits.

3. Financial & Budgetary Control

• Prepare, manage, and monitor the annual administrative budget, tracking operational expenditures against forecasts.
• Identify cost-saving opportunities and optimize administrative resource allocation without compromising service quality.
• Approve and process administrative invoices, petty cash, and vendor payments in coordination with Finance.

4. Compliance, Risk & Governance

• Ensure compliance with local labor laws, statutory regulations, environmental standards, and safety norms (e.g., OSHA, fire safety).
• Draft, update, and enforce internal administrative policies and standard operating procedures (SOPs).
• Liaise with government bodies, municipal authorities, and regulatory agencies as required.

5. Team Leadership & Stakeholder Management

• Direct and mentor the administrative team, front desk staff, and facilities personnel to foster high operational efficiency.
• Act as the primary point of contact for internal departments to address administrative requests and operational issues.
• Coordinate cross-functional support for company-wide events, conferences, and executive visits.Role & responsibilities

Preferred candidate profile

People who served in the Defence.