Administration / Inventory Support (3 positions)

3 positions available (HQ - Jalan Old Klang Road, KL)

Position 1) - Inventory Assistant / Executive (Trade in Division)

Job Responsibilities:

a) Gold Trade-In Inventory Management

·         Manage and oversee daily gold trade-in inventory activities in compliance with company procedures, internal controls, and ISO standards.

·         Receive, verify, and process gold trade-in items from outlets/branches with accurate documentation.

·         Ensure all gold items are properly recorded, tagged, tracked, and controlled throughout the inventory cycle.

·         Maintain accurate inventory movement records from receiving until completion of the melting process.

b) System Data & Reporting

·         Perform accurate data entry and update inventory transactions into the system.

·         Reconcile physical gold items against system records, trade-in documents, and inventory reports.

·         Prepare daily, weekly, and monthly inventory reports, stock movement reports, and related documentation.

·         Maintain proper filing and records for operational reference and audit purposes.

c) Coordination & Operations Support

·         Coordinate with outlet teams on gold trade-in submission, documentation, and inventory movement.

·         Liaise with the Production Department to arrange gold transfer for the melting process.

·         Prepare transfer documents and ensure proper traceability of gold items throughout the process.

·         Follow up on processing status and update inventory records accordingly.

Quality Control & Compliance

·         Ensure all inventory processes comply with company policies, ISO requirements, and audit standards.

·         Support internal and external audit activities by preparing accurate inventory records and supporting documents.

·         Identify inventory discrepancies and work with relevant departments to resolve issues.

·         Maintain high confidentiality, integrity, and accuracy when handling high-value gold products.

·         Perform other duties and special assignments as assigned by superior.

Job Requirements:

·         Diploma / Degree in Inventory Management, Supply Chain Management, Business Administration, Accounting, or related field.

·         Minimum 1–3 years of experience in inventory control, stock management, warehouse operations, retail operations, or related industries.

·         Candidates with experience in jewellery, gold trading, precious metals, or luxury product industries will have an added advantage.

·         Familiar with inventory control processes, documentation, reporting, and stock reconciliation.

·         Experience in ISO procedures, quality management systems, or audit preparation will be an advantage.

·         Proficient in Microsoft Excel and comfortable handling inventory data and reports.

·         Strong attention to detail with good numerical and analytical skills.

·         Good organizational skills with the ability to manage multiple tasks and deadlines.

·         Strong communication skills with the ability to coordinate with different departments.

·         Willing to travel within Klang Valley for stock checking or operational support when required.

·         Responsible, trustworthy, meticulous, and able to work independently.

Position 2) - Merchandising Administration Support Assistant / Executive

Job Responsibilities:

• Handle purchase order from supplier and job order from outlet

• To follow up with supplier for stock delivery schedule, tax invoice and relevant documents.

• To plan stock allocation for outlets, new opening branches and fair.

• Analysis stock report and prepare sales performance report.

• In-charge of stock receiving and checking from suppliers.

• Assist in trade in checking and ensure trade in process is done correctly.

• Issue all relevant documents for the trade in process.

• To perform stock take on monthly basis and to follow up with internal parties if there is discrepancy.

Job Requirements:

• SPM, Certificate or Diploma holder or equivalent.

• Fresh graduates are welcome to apply

• Computer literate.

• Good interpersonal skills.

• Able to work independently with minimum supervision.

• Working Location: Old Klang Road.

Position 3) - Inventory & Order Fulfillment Assistant / Executive

Job Responsibilities:

 - Process customer orders from Shopee, Lazada, TikTok Shop and other online platforms

• Pick, pack and prepare jewellery orders accurately for shipment

• Ensure inventory allocation and stock accuracy

• Update inventory records and maintain proper documentation

• Assist with administrative duties and departmental support

• Support company events, jewellery fairs and stock preparation

• Perform other duties assigned by the superior

Job Requirements:

 - SPM, Certificate or Diploma holder or equivalent.

• Fresh graduates are welcome to apply

• Detail-oriented with good numerical accuracy

• Basic Microsoft Excel and computer skills

• Responsible, positive attitude and willing to learn

• Able to work independently and as part of a team

• Willing to work overtime during peak periods

• Able to support alternate Saturdays