Administration Lead (Mandarin Speaker)

Administration Lead (Mandarin Speaker)

Location: Semarang, Indonesia

Openings: 1

Salary: IDR 15,000,000–20,000,000 per month

About the Role

We are recruiting a Mandarin-speaking Administration Lead for our client to support the General Manager's day-to-day work, oversee administration, and coordinate company registration, business qualifications, and permit applications. Candidates with relevant experience are preferred.

Responsibilities

1. Support the General Manager's daily work, including scheduling, organizing meetings, preparing materials, and following up on action items.

2. Coordinate company registration, amendments, and related procedures; liaise with internal departments, external service providers, and relevant authorities, and track progress.

3. Help identify the business qualifications, permits, and approvals required for company operations; organize the collection, preparation, and submission of documents, and track outcomes and expiry dates.

4. Manage day-to-day administration, including the coordination of office supplies, equipment, suppliers, and office support services.

5. Communicate with the General Manager and relevant colleagues in Mandarin, and help prepare work documents, meeting minutes, and progress reports.

6. Establish and maintain company licences, contracts, and administrative records, ensuring that documents are complete, accurate, and securely stored.

7. Coordinate work across departments, promptly report issues, and follow through to ensure assigned tasks are completed on time.

8. Carry out other administrative and business support duties assigned by the General Manager.

Requirements

1. Mandarin communication skills sufficient to understand work requirements, participate in meetings, and provide routine progress updates.

2. Experience in administration, supporting a General Manager, or a related role; experience with company registration, business qualifications, and permit applications is preferred.

3. Ability to communicate effectively with local Indonesian service providers and relevant authorities; familiarity with local administrative procedures is preferred.

4. Proficiency in Word, Excel, and other office software, with skills in document organization, business writing, and progress tracking.

5. Strong organizational, coordination, and problem-solving skills, with the ability to follow up on multiple matters simultaneously.

6. A careful, responsible approach to work, with professional integrity, discretion, and strong follow-through.

7. Availability to work in Semarang.