Administration Manager/ Assistant Manager

Job Responsibilities

• Oversee daily office operations and coordinate logistics, including courier services, travel arrangements, office facilities, maintenance, procurement support, office supplies, and office renovations, relocations, lease renewals;

• Oversee office renovation, relocation, and fit-out projects, working closely with contractors and vendors to ensure on-time and on-budget delivery;

• Handle facilities maintenance, office safety, and environmental compliance;

• Manage and monitor administrative expenses, petty cash, and annual budget consolidation, with regular analysis and recommendations on cost optimization and resource allocation;

• Actively support the Company Recreation Committee in organizing key corporate activities and projects, such as sustainability initiatives, festive events, and employee engagement programs;

• Manage company vehicle operations, including license renewals, reimbursements, and compliance with usage policies;

• Provide support for other assigned tasks to ensure smooth administrative functions.

Requirements:

• Bachelor’s degree in Business Administration, Operations Management, Facility Management, or a related discipline;
• End-to-end administration experience with corporate properties, leasing, acquisition/disposal coordination, and office renovation projects;
• Organized, detailed, able to handle multi-tasks effectively and prioritize works to meet tight schedules/ deadlines;
• Strong executive presence, high emotional intelligence, proven change-management capability, and robust stakeholder management skills across all levels;
• Excellent command of written and spoken English, Cantonese, and Mandarin.