Administration Manager

VLink is hiring for Admin Manager | Noida | Immediate Joiner

Key Responsibilities:
Administration & Facility Management

• Manage complete office administration and infrastructure operations across 4 office locations.
• Ensure smooth functioning of day-to-day facility operations and workplace management.
• Oversee housekeeping, office cleanliness, hygiene, and maintenance standards.
• Manage pantry operations including tea, coffee, food arrangements, and cafeteria coordination.
• Handle transport and travel-related administrative support as required.
• Ensure availability and maintenance of office supplies, cleaning materials, and consumables.

Infrastructure & Technical Operations

• Coordinate and monitor office infrastructure maintenance including:

• Electrical systems

• AHU (Air Handling Unit) systems

• Plumbing

• Carpentry

• HVAC and general maintenance

• Ensure preventive and corrective maintenance activities are conducted timely.

• Coordinate with internal stakeholders and external vendors for infrastructure-related requirements.

Vendor Management

• Identify, negotiate, onboard, and manage facility and maintenance vendors.
• Monitor vendor performance, service quality, timelines, and compliance.
• Handle AMC renewals, quotations, cost optimization, and contract management.

Team Management

• Supervise housekeeping staff, maintenance teams, pantry staff, and support personnel.
• Ensure discipline, productivity, and service quality across teams.

Strategic & Operational Support

• Develop and implement efficient administration and facility processes.
• Drive workplace improvement initiatives and cost optimization strategies.
• Support management in infrastructure planning, office expansion, and operational readiness.
• Ensure compliance with safety, statutory, and office operational standards.

Desired Candidate Profile

• Minimum 7 years of experience in Infrastructure, Facilities, and Administration Management.
• Experience handling multiple office locations is mandatory.
• Strong knowledge of office infrastructure systems and facility operations.
• Excellent vendor management and negotiation skills.
• Strong leadership and team management capabilities.
• Ability to handle crises, escalations, and operational challenges independently.
• Good communication, coordination, and stakeholder management skills.
• Strategic mindset with strong operational execution capability.

How to Apply: Interested candidates can share their updated resume at: [email protected]