ADMINISTRATION MANAGER

Job Responsibilities

• Office Administration Manage day-to-day administrative operations and ensure smooth office functioning.Maintain office procedures, policies, records, and documentation.Coordinate office supplies, equipment, maintenance, and general facilities.

• Staff Management Supervise administrative and support staff.Allocate duties, monitor attendance, and evaluate staff performance.Support recruitment, onboarding, training, and staff development.

• Documentation & Records Maintain confidential employee, company, and administrative records.Prepare letters, reports, notices, meeting minutes, and other official documents.Ensure proper filing and timely retrieval of documents.

• Facilities Management Coordinate building maintenance, repairs, cleaning, security, and other facility services.Liaise with contractors, suppliers, and service providers.Ensure the workplace is safe, clean, and properly maintained.

• Procurement & Office Supplies Monitor office inventory and arrange purchasing of required supplies.Obtain quotations and coordinate with suppliers.Control administrative expenses and maintain purchasing records.

• Communication & Coordination Coordinate communication between management, employees, customers, suppliers, and external parties.Handle incoming and outgoing correspondence, emails, and telephone enquiries.Organize meetings, appointments, company events, and travel arrangements.

• Compliance & Policies Ensure administrative activities comply with company policies and applicable regulations.Maintain required licences, permits, contracts, and administrative documents.Support workplace health, safety, and security requirements.

• Financial & Administrative Support Assist management with budgets, expense monitoring, invoices, and administrative payments.Maintain accurate administrative financial records.Prepare periodic administrative reports for management.

• Management Support Provide administrative support to senior management.Prepare presentations, reports, schedules, and management documents.Follow up on management decisions and ensure assigned administrative tasks are completed.

• General Responsibilities

• Maintain confidentiality of company and employee information.

• Identify administrative problems and recommend practical solutions.

• Continuously improve office procedures and operational efficiency.

• Perform other duties assigned by management.