ADMINISTRATION MANAGER

We are looking for a highly capable, disciplined, and execution-driven Administration Manager to lead and oversee the company’s administrative operations, internal controls, and day-to-day organizational support functions.

It is not a passive support role. This role is central to ensuring operational order, documentation integrity, and internal efficiency across the organization.

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What You’ll Be Doing

• Lead and manage all administrative functions, including documentation, filing systems, and internal processes.
• Oversee office operations, facilities, vendors, and general services.
• Ensure all contracts, licenses, permits, and corporate documents are properly managed and compliant.
• Develop, implement, and enforce administrative policies, procedures, and controls.
• Coordinate with internal departments to support operational and business needs.
• Supervise and manage administrative staff and support teams.
• Prepare administrative reports, updates, and summaries for management.
• Ensure confidentiality, accuracy, and discipline in all administrative matters.
• Identify inefficiencies in administrative processes and act decisively to improve them.

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What We’re Looking For

1.⁠ ⁠Professional Background

• Minimum 3 years of experience in administration, office management, or general affairs.
• Proven experience as an Administration Manager, Office Manager, or similar leadership role.
• Experience working closely with directors, senior management, or business owners is highly valued.
• Background in corporate, professional services, hospitality, or fast-moving organizations is an advantage.
• A bachelor’s degree in Business Administration, Management, or a related field is preferred.

2.⁠ ⁠Administrative & Operational Excellence

• Strong understanding of administrative systems, documentation control, and internal procedures.
• Highly detail-oriented with strong organizational skills.
• Ability to build structure, order, and discipline in administrative operations.
• Comfortable managing multiple priorities and deadlines simultaneously.

3.⁠ ⁠Leadership & Execution

• Proven ability to supervise, guide, and hold administrative staff accountable.
• Highly organized, structured, and disciplined in execution.
• Strong ownership mindset — issues are identified early and resolved properly.
• Able to operate effectively in fast-paced, high-demand environments.

4.⁠ ⁠Communication & Stakeholder Management

• Bahasa Indonesia and English is compulsory, other language will be advantages.
• Clear and professional written and verbal communication skills.
• Able to coordinate effectively with internal teams and external vendors.
• Comfortable dealing with sensitive and confidential matters.

5.⁠ ⁠Personal Attributes

• High integrity, discretion, and sound judgment.
• Calm under pressure, reliable, and trustworthy.
• Strong sense of accountability and responsibility.
• Practical, firm, and solution-oriented.

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How to Apply

Send your CV with a photo and a brief cover note outlining:

• Your experience managing administrative functions and teams
• The types of organizations you have supported
• Key improvements, systems, or controls you have implemented

Only shortlisted candidates will be contacted, and all of the interviews will be done in English.