O
OM Prakash Stock Brokers
Administration Manager
Skills
Compliance
2 months ago
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Important information
Contract type:
Permanent
Salary:
₹350,000 – ₹400,000 / year
Location:
Mumbai, Maharashtra, India
Work mode:
Onsite
Published on:
20 August 2026
What they need
- We are looking for an experienced and responsible Office Administration & Diamond Operations Manager to manage the complete day-to-day functioning of our diamond office in BKC, Mumbai.
- The candidate should have prior experience working in a diamond trading, manufacturing, jewellery or diamond-related office and should be capable of independently handling office administration, coordination, documentation, staff management, vendor coordination and day-to-day operational activities.
- Key Roles & Responsibilities
- Complete Office Management
- Manage the overall day-to-day operations and smooth functioning of the office.
- Ensure the office is properly maintained, organised and operational at all times.
- Manage office staff, support staff, housekeeping and other administrative personnel.
- Monitor attendance, discipline, leave and daily office requirements.
- Coordinate with management regarding all office-related requirements.
- Diamond Office Operations
- Handle and coordinate day-to-day activities related to diamond office operations.
- Maintain proper records and documentation related to diamonds, parcels, inventory and movement.
- Coordinate with diamond buyers, suppliers, traders, manufacturers and other business associates.
- Maintain proper inward/outward records and ensure documentation is completed correctly.
- Coordinate with internal teams regarding diamond-related transactions and operational requirements.
- Ensure confidentiality and proper handling of sensitive business and diamond-related information.
- Staff & Team Coordination
- Supervise office employees and coordinate their daily responsibilities.
- Allocate administrative work and follow up on pending activities.
- Coordinate between management, employees, suppliers, clients and other stakeholders.
- Maintain a professional and disciplined working environment.
- Documentation & Records
- Maintain office files, records, agreements, invoices, correspondence and other documentation.
- Maintain proper records of diamond-related documents and transactions.
- Ensure timely filing and retrieval of important documents.
- Handle confidential documents and business information responsibly.
- Vendor & Facility Management
- Coordinate with housekeeping, security, maintenance, IT, internet, telephone and other service providers.
- Manage office stationery, consumables and other regular requirements.
- Coordinate with vendors for quotations, services, bills and payments.
- Ensure office infrastructure and facilities remain in proper working condition.
- Administrative & Management Support
- Assist management in day-to-day administrative and operational matters.
- Prepare daily/weekly reports whenever required.
- Schedule and coordinate meetings, appointments and visitors.
- Coordinate travel, hotel, transportation and other arrangements for management or visitors when required.
- Handle correspondence and communication with external parties on behalf of the office.
- Accounts & Commercial Coordination
- Coordinate with the accounts team for office expenses, vendor bills and administrative payments.
- Verify basic documentation and bills before forwarding them for approval.
- Maintain records of office expenses and administrative purchases.
- Coordinate with management and accounts for timely settlement of office-related expenses.
- Security & Compliance
- Ensure proper security procedures are followed within the office.
- Maintain visitor records and control access to restricted areas.
- Ensure sensitive diamond-related documents, records and materials are handled securely.
- Support management in implementing internal policies and procedures. other arrangements for management or visitors when required.
- Handle correspondence and communication with external parties on behalf of the office.
- Accounts & Commercial Coordination
- Coordinate with the accounts team for office expenses, vendor bills and administrative payments.
- Verify basic documentation and bills before forwarding them for approval.
- Maintain records of office expenses and administrative purchases.
- Coordinate with management and accounts for timely settlement of office-related expenses.
- Security & Compliance
- Ensure proper security procedures are followed within the office.
- Maintain visitor records and control access to restricted areas.
- Ensure sensitive diamond-related documents, records and materials are handled securely.
- Support management in implementing internal policies and procedures.
- Candidate Profile
- Graduate in any discipline; additional qualifications in administration/business management will be an advantage.
- 5–10 years of relevant experience, preferably in a diamond/jewellery office.
- Prior experience in BKC, Mumbai diamond market/office environment will be preferred.
- Strong understanding of diamond office operations and industry working practices.
- Good knowledge of MS Office, particularly Excel, Word and email communication.
- Excellent coordination and communication skills.
- Good command of English and Hindi; knowledge of Marathi/Gujarati will be an advantage.
- Strong organisational and multitasking abilities.
- Should be mature, responsible, trustworthy and capable of maintaining confidentiality.
- Should be comfortable independently managing multiple office activities.
- Experience in handling senior management and external business associates will be preferred.
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