Administration Manager

Role Summary

The Estate & Property Manager will be responsible for the end-to-end management, upkeep, and supervision of the property/estate, including presenting the site to prospective tenants/visitors and managing the renting-out process. The role also requires strong administrative capability to support broader office/household operations.

Key Responsibilities

• Oversee daily operations, maintenance, and upkeep of the property/estate (buildings, grounds, common areas, utilities)
• Supervise housekeeping, gardening, security, and maintenance staff; assign duties and monitor performance
• Coordinate with contractors, vendors, and service providers (plumbing, electrical, HVAC, landscaping, pest control, etc.)
• Conduct regular property inspections and ensure timely repair/maintenance resolution
• Ensure health, safety, and security protocols are followed across the premises
• Liaise with local authorities/agencies for property-related compliance, licenses, and permits
• Plan and oversee any renovation, repair, or improvement projects Leasing / Site Presentation
• Present the property/site to prospective tenants, buyers, or visitors in a professional and confident manner
• Manage the end-to-end renting-out process coordinating viewings, negotiating terms, liaising with brokers/agents, and finalizing rental agreements
• Maintain relationships with existing tenants and address their concerns promptly
• Track lease renewals, rent collection schedules, and documentation Administrative Support
• Maintain records related to property expenses, tenant/staff details, and vendor contracts
• Assist in budgeting and tracking expenses for estate operations.
• Handle correspondence, scheduling, and documentation with a high degree of organization
• Prepare periodic reports on occupancy, property status, and expenses
• Handle petty cash and basic bookkeeping related to estate expenses
• Coordinate travel, events, or logistics arrangements as needed

Requirements

• Graduate in any discipline; a degree/diploma in Facilities/Estate Management is a plus
• Minimum 7 years of experience in estate, property, or facilities management (leasing/rental exposure
• preferred)
• Excellent communication and presentation skills comfortable representing the property to clients/tenants
• Strong knowledge of general administrative and office management practices
• Good vendor negotiation and coordination abilities
• Proficiency in MS Office; familiarity with property management software is a plus
• Must be based in Gurugram or willing to relocate
• Ability to multitask, handle emergencies calmly, and work independently