Administration Manager

Job Title

Admin Manager Office Administration & Facility Management

Job Details

Location: Vijayawada
Experience: 5–8 Years
Qualification: Graduate / Postgraduate
Preferred: MBA in Administration / Management

Job Description

We are looking for an experienced Admin Manager to manage overall office administration and facility operations. The candidate will be responsible for ensuring smooth day-to-day office functioning, coordinating vendors and service providers, managing support staff, monitoring office facilities, and handling administrative requirements.

Key Responsibilities

• Manage overall office administration and day-to-day administrative operations.
• Handle facility management, including office maintenance and workplace requirements.
• Coordinate with vendors and service providers for various office services.
• Manage and monitor housekeeping and security services.
• Coordinate employee transportation and transportation-related requirements.
• Monitor office maintenance, repairs, electrical, plumbing, AC and other facility-related requirements.
• Coordinate with maintenance teams and external service providers to ensure timely resolution of issues.
• Support procurement of office supplies, stationery, equipment and other administrative requirements.
• Maintain and track office assets, equipment and administrative inventory.
• Maintain administrative records, documents, bills, agreements and service-related documentation.
• Supervise and coordinate office support staff such as housekeeping, security and other facility staff.
• Monitor vendor performance and ensure services are delivered as per agreed requirements.
• Verify service bills and coordinate for timely processing and payment.
• Monitor and control administrative expenses and identify opportunities for cost optimization.
• Ensure proper upkeep, cleanliness, safety and overall functionality of the office premises.
• Coordinate office shifting, setup, maintenance or other facility-related activities whenever required.
• Handle day-to-day administrative issues and ensure timely resolution.
• Prepare administrative reports, MIS and expense-related reports for management.
• Coordinate with internal departments to understand and fulfill administrative requirements.
• Ensure smooth and uninterrupted day-to-day office operations.

Required Skills

• Strong knowledge of Office Administration & Facility Management
• Vendor Management & Coordination
• Housekeeping & Security Management
• Transportation Management
• Office Maintenance
• Procurement & Purchase Coordination
• Asset Management
• Administrative Documentation
• Budget & Expense Control
• Support Staff Supervision
• Good MS Office / Excel skills
• Strong communication and coordination skills
• Good problem-solving and negotiation skills

Candidate Profile

The ideal candidate should have 5–8 years of relevant experience in office administration and facility management and should be capable of independently handling vendors, support staff, office maintenance, procurement support, assets and administrative expenses.

Candidates with experience managing complete office administration and facilities operations will be preferred.

Location: Vijayawada