Administration Manager

We are looking for an organised and proactive Admin Manager to ensure smooth day-to-day administration and facility management of our factory.

Key Responsibilities:

• Manage vendors and service providers for maintenance, security, housekeeping, transport, canteen, repairs and other facility requirements.
• Ensure factory facilities, utilities, office areas and common areas are well maintained and operational at all times.
• Obtain quotations, negotiate rates, coordinate purchase requirements and maintain vendor records, service schedules and invoices.
• Coordinate with production, stores, dispatch and finance teams for administrative and operational support.
• Monitor security, housekeeping, staff facilities, visitor management and factory discipline.
• Maintain records for consumables, assets, repairs, AMC schedules, utility bills and administrative expenses.
• Ensure timely resolution of maintenance and facility-related issues with minimum disruption to production.
• Prepare periodic MIS reports on vendor performance, expenses, facility maintenance and pending requirements.
• Support compliance documentation, employee attendance coordination and general factory administration.

Candidate Profile:

• Experience in factory administration, vendor management or facility management.
• Good negotiation, coordination and problem-solving skills.
• Proficient in MS Excel, documentation and vendor follow-up.
• Ability to manage multiple tasks independently in a fast-paced manufacturing environment