Administration Manager

About the role

The Administration Manager will be responsible for overseeing the day-to-day administrative operations of the school, ensuring that all administrative, facilities, and operational activities are carried out smoothly, efficiently, and to a high professional standard. The successful candidate will play an important role in ensuring that our administrative and operational functions are managed efficiently, while contributing to a positive, welcoming, and well-organised environment for our students, staff, and wider school community.

Key responsibilities

• Oversee and manage the daily administrative operations of the school.
• Coordinate administrative tasks, schedules, documents, records, and school-related activities.
• Supervise and support administrative and support staff to ensure work is completed efficiently and to a high standard.
• Coordinate with teachers, staff, parents, students, suppliers, and external service providers.
• Manage school facilities, including maintenance, repairs, cleaning, security, and general building operations.
• Coordinate procurement and purchasing activities, including obtaining quotations and liaising with suppliers.
• Monitor office and school supplies and ensure adequate stock levels.
• Assist with budgeting, expense monitoring, invoices, and administrative financial records.
• Coordinate school events, meetings, and operational arrangements when required.
• Ensure administrative procedures and school policies are followed.

About you

• Bachelor's degree in Business Administration, Management, Education, Hospitality, Facilities Management, or a related field.
• Minimum 3–5 years of experience in administration, office management, operations, or a similar supervisory/managerial position.
• Previous experience working in an international school or educational environment is highly desirable.
• Good command of English, both written and spoken.
• Excellent organisational and multitasking skills.
• Strong communication, interpersonal, and coordination skills.
• Good problem-solving and decision-making abilities.
• Able to work under pressure, manage deadlines, and prioritise tasks effectively.
• Strong computer skills, particularly Microsoft Office (Word, Excel, Outlook).
• Experience in procurement, budgeting, supplier coordination, and facilities management.

Benefits

• Competitive salary
• 5 weeks paid annual leave
• Group health insurance
• School lunch provided
• Professional and supportive working environment
• Opportunities for professional development

About us

Astra Academy International School is a forward-thinking British-curriculum international school, committed to providing a nurturing, inclusive, and inspiring learning environment. We are a warm and diverse school community where every child is valued, supported, and encouraged to grow with confidence and reach their full potential.