Administration Manager

88 Pictures - Bengaluru

The Admin Manager will be responsible for overseeing the overall administration, facilities management, and vendor operations of the organization. The role ensures a safe, efficient, and well-maintained workplace while optimizing costs and maintaining compliance with all statutory and regulatory requirements.

Key Responsibilities

Facilities & Operations Management

• Oversee day-to-day administrative and facility operations across office premises
• Ensure uninterrupted availability and maintenance of essential services such as electricity, water, HVAC, and IT infrastructure
• Plan and execute preventive and corrective maintenance programs
• Manage office renovations, refurbishments, and workspace planning initiatives

Vendor & Contract Management

• Identify, onboard, and manage vendors for services including security, housekeeping, catering, transport, parking, and maintenance
• Negotiate contracts, monitor service delivery, and ensure timely renewals
• Evaluate vendor performance and drive cost optimization initiatives

Team Management

• Lead and supervise multi-disciplinary teams including housekeeping, security, and maintenance staff
• Ensure high standards of service delivery and operational efficiency
• Drive team engagement, training, and performance monitoring

Compliance & Safety

• Ensure all facilities comply with applicable government regulations, environmental norms, and health & safety standards
• Maintain a safe and secure work environment for employees and visitors
• Support audits and ensure adherence to internal policies and compliance frameworks

Financial & Budget Management

• Prepare and manage administrative budgets
• Monitor expenses and ensure cost-effectiveness across all functions
• Track and report cost-saving initiatives

MIS & Reporting

• Prepare MIS reports related to administrative operations, vendor performance, and cost tracking
• Maintain documentation for audits, compliance, and internal reviews

External Liaison & Regulatory Support

• Coordinate with government authorities, regulatory bodies, and banking institutions as required
• Support preparation and submission of statutory and regulatory documentation

Key Skills & Competencies

• Strong communication and stakeholder management skills (written & verbal)
• Excellent negotiation and vendor management capabilities
• Analytical thinking and problem-solving ability
• Strong decision-making and execution skills
• Proven ability to lead teams and manage multiple projects simultaneously
• High attention to detail with a strategic, big-picture mindset
• Strong commercial awareness and cost optimization mindset
• Customer-centric approach to workplace management
• Excellent organizational, time management, and prioritization skills

Preferred Qualifications & Experience

• Bachelor’s degree in Administration, Facilities Management, or related field
• 6–10 years of experience in administration/facilities management roles
• Experience in managing large office environments or multi-location setups is an advantage

Website : https://88.pictures/

Pay: ₹50,000.00 - ₹60,000.00 per month

Benefits:

• Provident Fund

Work Location: In person