ADMINISTRATION MANAGER

Office & Operational Administration: Manage daily office workflows, facility/asset upkeep, document control, staff scheduling, and administrative support during operational, safety, and regulatory audits.

Financial Administration (AR/AP & Payroll): Oversee debtors and creditors, manage invoicing and collections, resolve billing/vendor discrepancies, handle petty cash, and prepare inputs for wage/salary payroll processing.

Reporting & Data Governance: Consolidate and distribute weekly/monthly operational, financial, fuel, asset movement, and SHERQ reports; maintain central dashboards, data integrity, and ensure timely statutory/regulatory submissions.

Vendor & Contract Management: Oversee supplier onboarding, contract compliance (POs, variations, invoicing), facility SLAs, vendor evaluations, and coordinate with procurement to mitigate commercial risk.

Customer & Stakeholder Relations: Serve as the primary point of contact for customer administrative queries/complaints; coordinate interactions between site operations and external regulatory authorities, community leaders, and contractors.

SHERQ Compliance Support: Enforce safety and environmental policies within office operations, assist with safety audits/inspections, track incident data, and foster a safety-first culture among admin staff.

Team Leadership: Lead, mentor, and supervise administrative staff, allocate daily tasks, conduct performance appraisals, and manage recruitment, onboarding, and training plans.

Qualifications

• Required: Diploma or Bachelor’s Degree in Business Administration, Office Management, or Bookkeeping.
• Preferred: Certification in Office Management, Records Administration, or Power BI.

Experience

• 5+ years of broad administration experience, with 2–3 years in a supervisory or managerial role.
• Experience in logistics, industrial, or waste management operational environments is advantageous.
• Advanced proficiency in MS Office suite and working knowledge of ERP systems and document management tools.

Core Competencies

• Office operations supervision and administrative workflow management
• Financial administration (Debtors/Creditors, invoicing, payroll inputs, budget tracking)
• Multi-departmental reporting, data governance, and tracking KPIs
• Vendor, contract, and customer relationship management
• SHERQ compliance support and audit preparation
• Team coordination, staff coaching, and conflict resolution

SEGULA Technologies is a global engineering group, boosting the competitiveness of all major industrial sectors: automotive, aerospace, energy, rail, naval, life sciences, and telecoms. With a presence in more than 30 countries and 140 locations worldwide, the Group prioritizes close relationships with its clients, driven by the expertise of its 15,000 employees. As a leading engineering player putting innovation at the heart of its strategy, SEGULA Technologies manages large-scale projects, ranging from initial studies to industrialization and production. SEGULA TECHNOLOGIES is dedicated to gender balance and diversity, recognizing and recruiting talent of all backgrounds.