Administration Manager

About the role

This role focuses on operational excellence and facilities strategy, ensuring the delivery of a safe, efficient, and cost-effective working environment that supports business continuity. You will manage critical workplace infrastructure, oversee asset lifecycle and space planning, supervise fleet operations, and own the administration budget while driving cost optimization initiatives. Additionally, you will safeguard the organization through proactive management of insurance and regulatory requirements, lead the annual renewal and strategic review of the corporate insurance portfolio, and partner with senior leadership to implement initiatives that drive organizational effectiveness.

Key responsibilities

• Develop and execute the office strategy, including lease negotiations and space planning
• Oversee the asset lifecycle through rigorous inventory and materials management
• Manage critical workplace infrastructure, including access control systems and IT onboarding (hardware, software, telephony)
• Ensure robust security protocols and operational resilience
• Supervise fleet operations and driver management to ensure safe, efficient, and compliant transportation services
• Own the administration budget, driving cost optimization initiatives across procurement, pantry supplies, stationery, and vendor management
• Lead the annual renewal and strategic review of the corporate insurance portfolio, including Medical, Employee's Compensation, and Motor Insurance
• Manage the biennial employee health check-up program
• Ensure adherence to all relevant regulatory requirements, including vehicle licensing for the company fleet
• Lead ad-hoc projects related to organizational development, employee engagement, and workplace innovation

About you

• Minimum 10 years of progressive experience in administration, with at least 3 years in a managerial capacity
• Bachelor's degree in Human Resources, Business Administration, or a related discipline
• Demonstrated experience in office leasing, vendor negotiation, and facilities management
• Proven ability to lead, influence, and build credibility with stakeholders at all levels
• Comfortable operating both strategically and hands-on when required
• Fluency in English, Cantonese, and Mandarin is essential
• Strong problem-solving skills with high integrity and the ability to navigate complexity with poise