Administration Manager

Administration Manager

Company: Amitoje India Pvt. Ltd.
Experience: 4-10 years
Compensation: 3-5 LPA

About the Role
We are looking for an Administration Manager who can manage HR compliance, statutory records, payroll coordination, admin systems, employee documentation, audits, notices, contracts, and office/factory administration. This role requires strong documentation, compliance understanding, coordination ability, and process discipline.

Key Responsibilities

• Manage HR statutory compliance including PF, ESIC, bonus, gratuity, minimum wages, registers, returns, and related documentation.

• Coordinate with consultants, lawyers, accounts team, auditors, and government departments wherever required.

• Maintain complete employee files, appointment letters, increment letters, warning letters, exit documents, bonds, NDAs, declarations, and policy acknowledgements.

• Ensure all HR records are properly maintained digitally and physically.

• Coordinate payroll inputs including attendance, leaves, deductions, reimbursements, advances, incentives, and full and final settlements.

• Support management in labour matters, notices, employee disputes, disciplinary documentation, and compliance-related responses.

• Maintain admin systems for office and factory facilities.

• Manage housekeeping, security, office boys, pantry, visitors, access control, repairs, AMC coordination, vendor coordination, and admin purchases.

• Ensure smooth functioning of office infrastructure, seating, cleanliness, stationery, utilities, and basic employee facilities.

• Handle employee onboarding and joining documentation for white-collar and support staff.

• Track renewals, licenses, agreements, vendor contracts, insurance documents, and
  compliance calendars.

• Support audits and inspections with proper records and timely data.

• Coordinate with department heads for documentation, policy implementation, and employee records.

Requirements

• Basic understanding of HR compliance, statutory documentation, payroll inputs, and admin management.
• Good documentation and drafting ability.
• Strong Excel and data management skills.
• Should be organized, detail-oriented, and process-driven.
• Should be able to coordinate with consultants, lawyers, government offices, vendors,
  and internal teams.