Administration Manager

1. Office & Facilities Management

Oversee day-to-day office administration and operations

Manage office facilities, including buildings, common areas, equipment, dormitories, and open spaces (if applicable)

Liaise with landlords, property management companies, vendors, and service providers

Ensure office premises comply with safety, cleanliness, and regulatory standards

2. Administrative Operations

Develop and implement administrative policies, procedures, and systems

Maintain proper documentation, filing systems, and company records

Handle procurement of office supplies and assets; monitor inventory

Manage contracts, service agreements, and renewals

3. Management Support

Provide administrative and logistical support to senior management / directors

Coordinate meetings, schedules, and internal communications

Assist management in handling confidential and sensitive matters

4. Staff & Resource Coordination

Supervise and guide administrative staff (if applicable)

Coordinate company accommodation, transportation, and staff facilities

Support onboarding and offboarding logistics in coordination with HR

5. External Liaison & Communication

Act as the main point of contact for external parties (vendors, authorities, building management)

Handle correspondence with government agencies when required (e.g. MOM, town councils, service providers)

6. Budget & Cost Control

Prepare and manage the administration budget

Monitor expenses and implement cost-control measures

Review vendor quotations and recommend cost-effective solutions

7. Compliance & Risk Management

Ensure compliance with company policies and applicable regulations

Identify administrative risks and propose preventive measures

Support internal audits and management reviews when required

ONCOD

was founded with experience professional with over 50 years of global experience specialising in architectural solutions. Through our in depth understanding and close collaborations with Developers, Architects, Designers, Consultants and Contractors, we can clearly identify customer's requirements to integrate functional, aesthetically, technical, environmental, sustainability and cost-effectiveness considerations into each unique projects.