Administration Manager

A-PIRA HOLDINGS INC. | IRA GROUP

ADMINISTRATION MANAGER

Recruitment Information

IRA Group is looking for an experienced Administration Manager who can establish strong administrative control across three companies and multiple operating locations. The successful candidate will be responsible for ensuring that company assets, facilities, vehicles, contracts, permits, insurance policies, vendors, and important documents are properly controlled, monitored, and maintained.

Key Responsibilities

· Manage administrative operations across three companies and multiple sites

· Maintain accurate records of company assets, equipment, facilities, and vehicles

· Monitor contracts, permits, licenses, insurance policies, and renewal deadlines

· Coordinate repairs, maintenance, construction, and facility improvement projects

· Manage vendors, service providers, quotations, purchase requests, and administrative expenses

· Establish document-control procedures and ensure that company records are complete and accessible

· Monitor internal system data related to assets, contracts, permits, and administrative requirements

· Conduct regular inspections and follow up incomplete or overdue administrative work

· Develop SOPs, checklists, monitoring files, and management reports

· Coordinate with management, department heads, branches, landlords, contractors, government offices, and external providers

Required Qualifications

· At least five years of administration, general affairs, facilities, or related experience

· Preferably at least two to three years of experience in a managerial or leadership role

· Experience managing administrative requirements across multiple sites

· Practical experience in asset, facility, vehicle, contract, permit, insurance, vendor, or document management

· Strong organizational, coordination, documentation, and problem-solving skills

· Ability to monitor multiple deadlines and ensure proper follow-through

Preferred Experience

Experience in facilities management, asset control, occupational safety, construction or improvement projects, vendor management, internal systems, and multi-company operations is preferred.

Who We Are Looking For

Someone who can create order across multiple locations, maintain accurate records, anticipate renewal and maintenance requirements, and ensure that administrative concerns are completed—not merely reported. The successful candidate must be systematic, dependable, detail-oriented, and capable of coordinating with both operational staff and external providers.

Employment

Full-time

Work Location

IRA Group operations in the Philippines

Reports To

Business Owner and Management

Salary

₱50,000–₱70,000 per month

Final compensation will be based on experience, qualifications, demonstrated capability, and the result of the selection process.

Education and Qualifications

Bachelor’s degree in Business Administration, Management, or a related field. Experience or additional qualifications in facilities management, asset management, project coordination, or occupational safety are preferred.

How to Apply

Submit your CV, summary of relevant administration and management experience, current or expected salary, and available start date.
To [email protected]

Selection

Application review, interview, short practical assessment, and final interview

Pay: Php50,000.00 - Php70,000.00 per month

Work Location: In person