Administration Manager

Job Responsibilities:

• Direct the daily administrative and facility operations at the company's Headquarters and ensure smooth support services across all active regional project sites.
• Oversee office maintenance, security, cleaning services, space planning, utilities, and office safety to maintain a professional and safe working environment.
• Manage leases, insurance policies, and facility contracts for HQ, branch offices, and project site facilities (such as engineer accommodation camps and site offices).
• Coordinate logistics and administrative arrangements for site engineers, staff, and visitors, including business travel, lodging, transportation, and catering services.
• Ensure site offices are fully equipped with required furniture, office automation, utilities, and daily consumable supplies prior to project mobilization.
• Manage corporate communication systems, mail/courier distribution networks, and document storage/archiving protocols.
• Liaise with Egyptian government authorities, municipalities, traffic departments, labor offices, and utility providers to obtain necessary permits, licenses, and official documentation.
• Manage corporate vehicle licensing, official paperwork, and commercial registry renewals in coordination with legal counsel.
• Ensure company facilities and operations comply with local labor, health, and administrative regulations across Egypt.
• Manage relationships and negotiate contracts with administrative vendors, service providers, security firms, and utility companies.
• Supervise the procurement of office supplies, stationery, furniture, and administrative equipment, driving cost-efficiency without compromising quality.
• Review and approve admin-related invoices, ensuring proper budget allocation and alignment with financial policies.
• Lead, mentor, and evaluate the administrative staff, including office assistants, receptionists, drivers, government relations specialists (Mandoob), and security personnel.
• Develop, manage, and monitor the annual Administrative Department budget, implementing cost-control strategies to eliminate waste.
• Establish and enforce standardized Administrative Standard Operating Procedures (SOPs) across all company branches and sites.

Job Requirements:

• Bachelor’s degree in Commerce, Business Administration, Law, or a related field from a reputable university.
• Minimum 10 years of progressive administrative management experience
• Understanding of Egyptian government procedures, labor office protocols, licensing regulations, and local vendor networks.
• Proficient in ERP administrative modules (e.g., SAP, Oracle, Odoo), MS Office Suite (Excel, Word, PowerPoint), and modern office technology.
• Native Arabic and fluency in English.
• Strong leadership, exceptional negotiation & problem-solving skills.

Work Location: In person