Administration Manager

Job Title: Admin Manager Onkar Group

Company: Onkar Group
Location: Pune Head Office, Aundh
Experience: 5–10 Years
Qualification: Graduate/Postgraduate
Gender Preference: Female Candidates Only

Job Description

Onkar Group, a diversified business group with operations in the sugar manufacturing industry, is looking for an experienced and detail-oriented Admin Manager to manage Head Office administration and coordinate administrative documentation and compliance records across all units.

Key Responsibilities

• Unit-Wise Documentation Management: Maintain and monitor agreements, licenses, registrations, statutory documents, renewals, and other essential records for all sugar manufacturing units.
• License and Renewal Tracking: Maintain a centralized database of licenses, permits, approvals, and expiry dates, ensuring timely renewals and follow-ups with the respective units.
• Agreement Management: Maintain records of vendor agreements, service contracts, lease agreements, AMC contracts, and other business agreements.
• Compliance Coordination: Coordinate with Unit HR, Admin, Accounts, Legal, and other concerned departments to collect, verify, and update unit-wise documentation.
• Centralized Record-Keeping: Develop and maintain a systematic physical and digital filing system for all company units.
• Expiry and Compliance Alerts: Prepare trackers and MIS reports highlighting pending documents, upcoming renewals, expired licenses, and outstanding approvals.
• Head Office Administration: Manage day-to-day office administration, housekeeping, security, maintenance, office supplies, and vendor coordination.
• Vendor and Contract Management: Coordinate with vendors, service providers, and internal teams regarding agreements, documentation, and renewals.
• Management Reporting: Submit periodic reports to senior management regarding documentation status, renewals, pending approvals, and administrative activities across all units.
• Interdepartmental Coordination: Follow up with respective unit heads and departments to ensure timely submission and updating of records.
• Ensure the confidentiality, accuracy, accessibility, and proper maintenance of all official documents.

Required Skills

• Experience in administration, documentation management, and record maintenance.
• Knowledge of licenses, permits, agreements, renewals, and compliance documentation in the sugar manufacturing or other manufacturing industries.
• Strong coordination and follow-up skills across multiple locations.
• Proficiency in MS Excel, Word, email, and documentation trackers.
• Excellent organizational skills and attention to detail.
• Ability to maintain centralized records and prepare MIS reports.
• Strong communication skills and the ability to coordinate with senior management and unit-level teams.

Preferred Candidate Profile

• Female candidates with relevant experience in administration and documentation management.
• Experience in a sugar factory, manufacturing company, or multi-unit organization will be preferred.
• Candidates with experience managing unit-wise agreements, licenses, statutory records, and renewal trackers will be given preference.
• Must be systematic, responsible, proactive, and capable of independently managing administrative documentation across multiple units.

Interested candidates are requested to apply through Naukri with their updated resume.