Administration Manager

About Monero
Monero Constructions is a Melbourne-based civil subcontractor working with Tier 1 contractors including John Holland, Fulton Hogan, CPB and McConnell Dowell. We deliver in-situ concrete structures, kerb and channel, concrete pavements and formwork on major infrastructure projects across Victoria.

The role
We're looking for an experienced Administration Manager to run the admin side of our business. You'll be the central point of contact for our office, site crews and external parties, and you'll own the systems that keep our people inducted, paid and organised. It's a hands-on role in a fast-paced, growing business, suited to someone who takes ownership and gets things done.

What you'll do

• Manage employee onboarding and inductions from start to finish, including paperwork, site inductions and HR records
• Manage weekly timesheet approvals and keep them accurate and on time for payroll
• Support finance admin, including purchase orders, supplier invoices and cost tracking
• Book travel and accommodation for crews and staff, and process expenses
• Maintain digital and physical filing systems, with a focus on accuracy and confidentiality
• Prepare correspondence and reports
• Handle procurement of office supplies and manage vendor and service provider relationships
• Coordinate meetings, internal events and team communications
• Find and implement better, faster ways of doing things

About you

• 2+ years' experience in construction administration, office management or a similar role
• Highly organised, with strong time management and attention to detail
• Confident, professional communicator who's comfortable dealing with site crews, clients and suppliers
• Proficient in Microsoft 365 and quick to pick up new systems
• Discreet with sensitive and confidential information
• Proactive problem-solver who follows through
• Bonus: bookkeeping, payroll, HRIS or CRM experience, or knowledge of construction site induction and compliance requirements

What we offer

• Competitive salary + super
• Ongoing, permanent position with a growing business
• Supportive, close-knit team with direct access to the directors
• [Parking / flexible hours / other benefits]

How to apply
Send your resume and a short cover note to Gary at [email protected], or call him on [0400 428 420](tel:0400 428 420) for a confidential chat.