Administration Manager

Position Summary

The Administration Manager will oversee day-to-day administrative operations at KTV Livehouse, direct administrative staff, manage vendor relationships, and optimize office workflows. The ideal candidate is an organized, strategic, and detail-oriented professional with strong leadership skills and a track record of driving operational efficiency.

Key Responsibilities

Operations & Workflow:
Manage day-to-day administrative processes, optimize internal procedures, and establish standardized policies to increase office efficiency.

Team Leadership:
Supervise, train, and mentor the administrative team (e.g., receptionists, office assistants, facilities staff), assigning duties and conducting performance reviews.

Vendor & Supply Management:
Serve as the primary point of contact for external vendors, landlords, and service providers; manage office supply inventory, procurement, and maintenance contracts.

Budgeting & Expenses:
Prepare, track, and manage the administrative budget; oversee office expense reports and optimize operational costs.

Facilities & Workplace Safety:
Oversee workplace maintenance, security, and health and safety compliance to ensure a safe, functional, and welcoming environment for employees and guests.

Event & Executive Support:
Coordinate logistics for company events, high-level meetings, and board gatherings; assist executive leadership with high-priority administrative needs as required.

Recordkeeping & Compliance:
Maintain accurate physical and digital records, confidential personnel/office files, and ensure compliance with local regulations and corporate guidelines.

Qualifications & Requirements

Experience:
8+ years of experience in office management, administration, or corporate operations, with at least 2 years in a leadership or supervisory role.

Education:
Bachelor’s degree in Business Administration, Management, or a related field (or equivalent work experience).

Technical Skills:
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) or Google Workspace; familiarity with HR/payroll or inventory management systems is a plus.

Communication:
Exceptional written and verbal communication skills.

Problem-Solving:
Strong organizational, multitasking, and problem-solving abilities in a fast-paced environment.

Interpersonal Skills:
Proven ability to manage teams, resolve conflicts, and maintain professional relationships across all organization levels.