Administration Officer

Administration Officer Mayoor School, Noida

Job Summary:

Mayoor School, Noida is looking for a proactive and experienced Administration Officer to oversee day-to-day administrative, facility and support operations and ensure a safe, efficient and well-maintained school environment.

Key Responsibilities:

• Manage day-to-day administrative operations of the school campus.
• Coordinate with housekeeping, security, transport, maintenance and other support staff.
• Ensure cleanliness, hygiene and proper upkeep of the school premises.
• Monitor routine maintenance, electrical, plumbing, civil and other repair-related activities.
• Coordinate with vendors, contractors and service providers for timely delivery of services.
• Handle vendor empanelment, quotations, work orders and service coordination.
• Monitor vendor performance and ensure adherence to agreed service standards.
• Maintain records of contracts, AMC, licenses, renewals and other administrative documents.
• Assist in procurement of office, housekeeping, maintenance and other administrative requirements.
• Maintain inventory and ensure proper issue, receipt and stock records.
• Coordinate arrangements for school functions, events, meetings, examinations and other activities.
• Ensure proper arrangements for visitors, parents, guests and official meetings.
• Support implementation of school safety, security and emergency procedures.
• Coordinate with security personnel and monitor access control and visitor management.
• Ensure compliance with applicable statutory, safety and administrative requirements.
• Maintain administrative MIS and prepare periodic reports for management.
• Monitor attendance and deployment of outsourced/support staff, wherever applicable.
• Address day-to-day administrative concerns raised by teachers, students and staff.
• Coordinate with different departments to resolve operational and facility-related issues.
• Assist in managing school assets, equipment and infrastructure.
• Ensure timely renewal and maintenance of essential services, equipment and facilities.
• Identify operational gaps and suggest improvements for better efficiency and cost control.
• Assist the management in implementing administrative policies and processes.
• Handle multiple administrative activities and ensure timely closure of assigned tasks.

Candidate Profile

• Graduate in any discipline; additional qualification in Administration/Facilities Management will be an advantage.
• 7 to 14 years of relevant experience, preferably in a reputed school, educational institution.
• Candidates with prior school administration experience will be preferred.
• Good knowledge of facility management, vendor management and general administration.
• Strong coordination, communication and interpersonal skills.
• Good negotiation and problem-solving abilities.
• Strong follow-up and execution skills with attention to detail.
• Proficiency in MS Office/Excel and administrative MIS.
• Should be comfortable coordinating with staff, vendors, contractors and management.
• Should possess a hands-on and proactive approach towards administration and operations.