Administration Officer

Position Overview

The Administration Officer will assist in the delivery of quality administrative and operational support for Athletics West.

In addition, the position will play a key role in overseeing the front-of-house management of the Athletics West Office and the coordination of key stakeholder engagements.

The ability to forge a close working relationship with all staff, key stakeholders and volunteers will be essential to the successful achievement of this position’s objectives.

Core Responsibilities

• Provide high-level administrative support to the CEO and General Managers to ensure the delivery of organisational objectives.
• Work with the CEO and General Managers to create consistent effective processes throughout the organization.
• Ensure office environment is maintained to enable all staff to deliver outputs; and
• Liaise with internal and external stakeholders to ensure the delivery of business outcomes for Athletics.

Key Duties

• Manage incoming and outgoing communication (telephone, electronic, hard copy and in person) in a professional and welcoming manner.
• Oversee the office and associated services including stationary, photocopier requirements, internal communications, and external IT providers.
• Work closely with the CEO, assisting with organisational requirements including recording minutes at meetings including board meetings.
• Maintain the organisation’s management of records, policy and procedural framework and office protocols.
• Assist with the logistics for external and internal meetings as required by the CEO and the Office.
• Assist in the management of merchandise and uniforms.
• Work with the CEO and General Managers to ensure all reporting requirements, timelines and compliance matters are up to date and met by Management Teams producing relevant reports as required.
• To provide assistance with various events held by Athletics West.
• Liaise with other organisations and individuals on matters as required with the highest level of professionalism and confidentiality;
• Any other duties within the Employee's capabilities and which is reasonable to expect the Employee to undertake as directed by the CEO from time to time.

Criteria

Essential

• Demonstrated experience in providing administrative support;
• Proven capacity to produce quality reports and documents in a timely manner for internal and external use;
• Strong communication (written and verbal), negotiation, relationship building and customer service skills;
• Well-developed analytical, research and reporting skills;
• Excellent computer skills and information technology literacy with a range of software applications and membership & competition database systems;
• Demonstrated initiative, flexibility and self-management skills;
• Proven ability to maintain confidentiality and exercise discretion;
• Strong time management, the ability to meet deadlines and prioritise tasks;
• Ability to work independently and part of broader team;
• Preparedness to be flexible in respect to work hours;
• A current “C” class WA driver’s license;
• Working with Children Check; and
• National Police Clearance.

Desirable

• Experience in a similar position; and
• Experience working within a member service-based association, particularly of a sporting nature.

Hours of Duty

The role is a full-time permanent position working 30 hours per week. (0.8 FTE)

Flexible working arrangements are considered.

Salary

A salary package of $64,000 plus superannuation will be offered to the successful applicant dependent on level of experience.

How to Apply

Applicants are requested to submit a resume outlining their relevant experience and a cover letter addressing the essential and desirable criteria.

When do applications close?

Applications close at 5.00 pm on Friday, September 4, 2026.