Administration Officer

Role & responsibilities

You will own the end-to-end government, immigration and access-pass process for our Abu Dhabi operations, making sure every employee, subcontractor and visitor is legally compliant and site-ready on time.

Immigration & labour

• Process employment entry permits, residence visas, labour cards and Emirates ID through MOHRE, ICP/ICA and e-Channel / Tas'heel portals
• Manage visa quotas, establishment card renewals, Wage Protection System (WPS) compliance and Tawteen/Emiratisation obligations
• Handle medical fitness tests, biometrics, visa stamping, cancellations, exit formalities and absconding cases
• Track expiries (visas, passports, EIDs, labour cards, trade licence) and renew well ahead of deadline

Site access & security passes

• Prepare and submit CICPA pass applications (new, renewal, vehicle, temporary and offshore) including police clearance, security forms and sponsor letters
• Coordinate ADNOC group passes and gate passes for ADNOC Onshore, Offshore, Gas Processing, Borouge, Ruwais and client-specific requirements
• Arrange offshore requirements: OGUK/offshore medical, HUET/BOSIET, sea survival, H2S and firefighting certificates, and boat/heliport clearances
• Manage OSHAD / occupational health cards, third-party training records and DOC (competency) documentation for welders, fitters, riggers and supervisors

Company & client documentation

• Maintain trade licences, chamber of commerce registration, immigration and labour establishment files, tenancy (Tawtheeq) and vehicle registrations
• Support ADNOC vendor prequalification, ICV certification submissions and client audit documentation
• Handle attestations, legalisations, notary work, embassy submissions and typing centre coordination
• Keep a live compliance tracker and report weekly on pass/visa status to management and project teams

Preferred candidate profile

• 10+ years UAE PRO experience, with at least 2 years in Abu Dhabi oil & gas contracting or EPC
• Proven, hands-on track record processing CICPA passes end to end this is essential, not a nice-to-have
• Working knowledge of MOHRE, ICP, Tas'heel, e-Channel, TAMM and ADNOC contractor portals
• Familiar with ADNOC HSE and site access requirements, offshore mobilisation and third-party certification
• Valid UAE driving licence and own car (mileage/fuel reimbursed)
• Fluent English and Arabic Arabic reading and writing required for government portals and correspondence
• Strong Excel and document-control discipline; able to manage 100+ personnel records without slipping on an expiry
• Available in the UAE with transferable visa or NOC preferred
• Existing relationships with CICPA, ADNOC security and Abu Dhabi immigration counters
• Experience mobilising manpower at short notice for shutdowns and turnarounds
• Knowledge ofHindi or Malayalam for workforce communication

Immigration & labour

• Process employment entry permits, residence visas, labour cards and Emirates ID through MOHRE, ICP/ICA and e-Channel / Tas'heel portals
• Manage visa quotas, establishment card renewals, Wage Protection System (WPS) compliance and Tawteen/Emiratisation obligations
• Handle medical fitness tests, biometrics, visa stamping, cancellations, exit formalities and absconding cases
• Track expiries (visas, passports, EIDs, labour cards, trade licence) and renew well ahead of deadline

Site access & security passes

• Prepare and submit CICPA pass applications (new, renewal, vehicle, temporary and offshore) including police clearance, security forms and sponsor letters
• Coordinate ADNOC group passes and gate passes for ADNOC Onshore, Offshore, Gas Processing, Borouge, Ruwais and client-specific requirements
• Arrange offshore requirements: OGUK/offshore medical, HUET/BOSIET, sea survival, H2S and firefighting certificates, and boat/heliport clearances
• Manage OSHAD / occupational health cards, third-party training records and DOC (competency) documentation for welders, fitters, riggers and supervisors

Company & client documentation

• Maintain trade licences, chamber of commerce registration, immigration and labour establishment files, tenancy (Tawtheeq) and vehicle registrations
• Support ADNOC vendor prequalification, ICV certification submissions and client audit documentation
• Handle attestations, legalisations, notary work, embassy submissions and typing centre coordination
• Keep a live compliance tracker and report weekly on pass/visa status to management and project teams

Preferred candidate profile

• 10+ years UAE PRO experience, with at least 2 years in Abu Dhabi oil & gas contracting or EPC
• Proven, hands-on track record processing CICPA passes end to end this is essential, not a nice-to-have
• Working knowledge of MOHRE, ICP, Tas'heel, e-Channel, TAMM and ADNOC contractor portals
• Familiar with ADNOC HSE and site access requirements, offshore mobilisation and third-party certification
• Valid UAE driving licence and own car (mileage/fuel reimbursed)
• Fluent English and Arabic Arabic reading and writing required for government portals and correspondence
• Strong Excel and document-control discipline; able to manage 100+ personnel records without slipping on an expiry
• Available in the UAE with transferable visa or NOC preferred
• Existing relationships with CICPA, ADNOC security and Abu Dhabi immigration counters
• Experience mobilising manpower at short notice for shutdowns and turnarounds
• Knowledge ofHindi or Malayalam for workforce communicationRole & responsibilities

Preferred candidate profile