Administration Officer

Job Summary:
We are seeking a proactive, highly organized and detail-oriented Administration Officer with at least 5 years of experience to manage daily office administrative operations. The ideal candidate will ensure seamless operational workflow, maintain meticulous document filing, handle executive-level clerical duties, and assist in leasing and tenancy documentation administration.

Key Responsibilities:

1. General Office Administration & Workflow

• Daily Operations: Oversee day-to-day administrative functions, office upkeep, and internal operational workflows to ensure a efficient working environment.
• Documentation & Filing: Establish, maintain, and systematically organize physical and digital filing systems, company registries, and confidential records.
• Correspondence & Reporting: Draft, review, and finalize formal letters, internal memos, meeting minutes, and routine administrative reports.
• Scheduling & Coordination: Manage executive calendars, schedule board/departmental meetings, book venues, and coordinate travel or event logistics.

2. Tenancy & Property Administration Support

• Lease Documentation: Assist in cross-checking, tracking, and maintaining records for tenancy/leasing agreements, renewals, and legal documentation.
• Stakeholder Coordination: Serve as a central administrative liaison for communication between internal departments, external vendors, landlords, and tenants.

3. Operational & Liaison Support

• Procurement & Inventory: Monitor office supplies, manage vendor service contracts (utilities, maintenance, equipment), and process administrative claims.
• Special Tasks: Provide ad-hoc administrative support to management and assist in corporate project execution as needed.

Requirement:

• Minimum Diploma in Business Administration, Management, Corporate Administration, or equivalent.
• Minimum 5 years of proven working experience in a senior administrative or office management role.
• High proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).

Core Competencies:

• Exceptional organizational, time-management, and multi-tasking skills.
• Strong written and verbal communication skills in Bahasa Malaysia and English.
• High level of integrity, meticulous attention to detail, and ability to work independently with minimal supervision.