Administration Officer

Administration Officer (Saudi National) – Al Khobar, Kingdom of Saudi Arabia

About the Company

We are a growing HSE consulting and services company with an established presence in the Kingdom of Saudi Arabia. As part of our continued expansion, we are seeking a proactive and detail-oriented Saudi National to join our team as an Administration Officer and support the day-to-day operations of our newly established KSA entity in Al Khobar, KSA

Position Summary

The Administration Officer will be responsible for managing the company's daily administrative operations, ensuring compliance with Saudi government regulations, maintaining statutory records, coordinating vendor registrations, handling office administration, and supporting the overall operational requirements of the business.

The successful candidate should have strong knowledge of Saudi government procedures, regulations, and online portals, and be capable of independently managing administrative and compliance-related activities in a growing SME environment.

Key Responsibilities

• Manage the day-to-day administrative operations of the Al Khobar, KSA office.
• Monitor and renew all company licenses, permits, registrations, and statutory documents before their expiry.
• Coordinate with relevant Saudi government authorities and external service providers to ensure ongoing compliance.
• Maintain and update company records across applicable government portals.
• Ensure compliance with Saudi laws, regulations, and administrative requirements.
• Prepare and organize documentation required for government submissions, client registrations, audits, and tenders.
• Complete vendor registrations and prequalification processes through customer portals.
• Maintain accurate physical and electronic filing systems in accordance with company document control procedures.
• Handle office administration, including office supplies, facilities coordination, courier services, and vendor communications.
• Manage petty cash and maintain accurate supporting records.
• Coordinate with the Finance department regarding invoices, payments, and administrative expenses.
• Prepare official correspondence, letters, reports, and administrative documentation.
• Monitor changes in government regulations and advise management on compliance requirements.
• Provide administrative support to management and assist with additional operational activities as required.

Requirements

• Saudi National (Mandatory).
• Bachelor's degree in Business Administration or a related field.
• Minimum 3–5 years of administrative experience within Saudi Arabia.
• Strong knowledge of Saudi government regulations and business compliance requirements.
• Hands-on experience with government platforms such as Qiwa, Muqeem, GOSI, MHRSD, Chamber of Commerce, Absher Business, Balady, ZATCA, and other relevant portals.
• Experience managing company licenses, registrations, permits, and statutory documentation.
• Experience in vendor registration and client prequalification processes.
• Knowledge of petty cash administration and general office operations.
• Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
• Excellent organizational, communication, and problem-solving skills.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Fluency in Arabic and English (written and spoken).

Preferred Experience

• Experience working within an SME environment.
• Previous experience in the HSE, engineering, consulting, or professional services sector.
• Familiarity with Saudi labor regulations and government compliance procedures.

What We Offer

• Competitive salary based on qualifications and experience.
• Opportunity to be part of a growing and expanding organization in Saudi Arabia.
• Professional and collaborative working environment.
• Career development and growth opportunities.

Location: Dammam, Kingdom of Saudi Arabia

Employment Type: Full-Time

Nationality: Saudi Nationals only

Work Location: In person