Administration Officer

Company: Naoolin Realcon Pvt. Ltd.
Position: Administrative Officer
Experience: 10-12 Years
Industry Preference: Real Estate / Construction / Infrastructure
Employment Type: Full-Time

Job Summary

Naoolin Realcon Pvt. Ltd. is looking for a highly experienced HR Administrative Officer with 10-12 years of experience, including a strong background in Human Resources and office administration. The ideal candidate should have prior experience in the real estate or construction industry and be capable of managing HR operations along with administrative functions to ensure smooth business operations.

Key Responsibilities

Human Resources

• Manage onboarding, and employee induction.
• Maintain employee records, HR documentation, and personnel files.
• Oversee attendance, leave management, and HRMIS records.
• Coordinate payroll inputs with the finance team.
• Handle employee grievances, disciplinary matters, and HR policy implementation.
• Support performance management, employee engagement, and training initiatives.
• Ensure compliance with labour laws, statutory requirements, and company HR policies.
• Prepare HR reports, MIS, and workforce analytics for management.

Administration

• Oversee day-to-day office administration and ensure smooth operations.
• Manage office facilities, housekeeping, security, transport, and maintenance services.
• Coordinate with vendors, contractors, and service providers.
• Handle procurement of office supplies and asset management.
• Maintain office infrastructure, licenses, agreements, and administrative records.
• Organize travel arrangements, meetings, events, and logistics.
• Monitor administrative budgets and optimize operational costs.
• Support project/site administration and coordinate with project teams.
• External departmental coordination, liaising, follow up , problem solving and completion of task
• Internal coordination with employee for cross departmental function and following escalation matrix for completion of the subjected escalation
• Liaise with government authorities and external agencies whenever required.

Required Qualifications

• Bachelor's degree in Human Resources, Business Administration, Commerce, or a related discipline.
• MBA/PGDM in Human Resources or HR specialization is preferred.

Experience

• 10-12 years of overall experience in HR and Administration.
• HR experience is mandatory, with significant exposure to generalist HR functions.
• Minimum 35 years of experience in the Real Estate, Construction, or Infrastructure industry is essential.
• Experience handling both corporate office and project/site administration will be an added advantage.

Required Skills

• Strong knowledge of HR operations, labour laws, and statutory compliance.
• Expertise in recruitment, employee relations, performance management, and HR documentation.
• Excellent administrative and facility management skills.
• Vendor management and procurement experience.
• Strong communication, leadership, and interpersonal skills.
• Proficiency in MS Office and HRMS/ERP systems.
• Ability to manage multiple priorities and work independently.

Key Competencies

• HR Generalist expertise
• Leadership and people management
• Office and facility administration
• Labour law compliance
• Vendor and contract management
• Budget and cost control
• Problem-solving and decision-making
• Strong organizational and communication skills

Preferred Candidate Profile

• 10-12 years of relevant HR & Administration experience.
• Must have a strong HR background with experience handling complete HR operations.
• Must have prior experience in the Real Estate, Construction, or Infrastructure industry.
• Proven ability to independently manage HR and administrative functions in a fast-paced environment.
• Strong stakeholder management and team coordination skills.