Administration Officer

The ideal candidate will have natural flexibility in handling day-to-day routines and ad hoc jobs. He/She will provide strong, reliable support to the work assigned to help the company achieve organizational efficiency by nurturing a positive, inclusive work environment.

Responsibilities:

·         Own the day-to-day workplace experience, ensuring the office remains a welcoming, safe, and productive environment for employees and visitors

·         Act as the key contact for landlords, building management, and service providers

·         Manage vendors, procurement activities, and office administration budget

·         Lead office projects including renovations, workspace enhancements, and office reinstatement

·         Drive employee engagement, workplace culture, ESG initiatives, and company events

·         Review and improve SOPs, policies, administrative processes, and ISO management systems to enhance operational efficiency and compliance

·         Supervise and coach the Office Assistant to ensure high-quality administrative support

·         Support business and management initiatives as assigned

Requirements:

·         Tertiary educated with a minimum of 5 years of solid experience in office administration

·         Experience in ISO 9001 and ISO 14001 audits and compliance management preferred

·         Strong vendor, budget, and project management experience

·         Strong service mindset with the ability to create a positive and engaging workplace environment

·         Excellent stakeholder management and communication skills

·         Fluent in English, Cantonese, and Putonghua

·         Creative, proactive, hands-on, and able to thrive in a fast-paced environment