Administration Officer

About Us!

The Pharmacy Guild of Australia (the Guild) is a member organisation representing the owners of community pharmacies. Our members form a unique network of trusted healthcare professionals across Australia. We are committed to offering our staff a supportive, flexible, and rewarding working environment and conditions.

The Guild team is incredibly welcoming and generous with knowledge sharing – we want you to feel a part of the Guild family as soon as you walk in the door! We embrace all people, and you can feel comfortable to be yourself with us.

Our culture is underpinned by our core values of Authenticity, Connection and Excellence, which guide how we work with each other and deliver for our members. We believe in respecting and caring for people, doing what we say we will do, and achieving more together.

We invest in the development of our people through a focus on professional development and exposure as well as opportunities for growth. We care about where you're going and are keen to help you get there.

About the role

A key member of the People, Culture and Operations team, the Administration Officer plays a vital role in ensuring the smooth day-to-day operation of the Guild. This is a diverse and hands-on role providing administrative, facilities, travel, events and project support across the organisation.

As the first point of contact for many visitors, suppliers and stakeholders, you will help create a professional and welcoming experience while keeping essential business operations running efficiently. You will coordinate travel and accommodation arrangements, manage correspondence, support facilities and office management activities, and assist with a range of administrative and project-based initiatives.

The role also supports employee wellbeing and engagement initiatives, contributes to continuous improvement activities, and assists with maintaining key policies, procedures and internal resources. Working closely with the Employee Experience Manager and broader People, Culture and Operations team, you will have the opportunity to make a meaningful contribution across multiple areas of the organisation.

This role would suit someone who enjoys variety, takes pride in being organised and proactive, and thrives in an environment where no two days are the same.

This role is a full-time , ongoing opportunity and is based at the Guild's National Secretariat in Barton, ACT.

About You!

• You are someone who wants to make a difference through your work. You enjoy supporting others, keeping things organised, and take pride in delivering high-quality administrative support. You bring a positive attitude, strong attention to detail and a willingness to help wherever needed.
• You are highly organised and can effectively manage competing priorities while maintaining a high level of accuracy. You enjoy problem solving, use initiative and are comfortable working independently while knowing when to collaborate with others.
• Your communication skills shine through in your ability to build positive working relationships with a diverse range of stakeholders. From visitors and suppliers to colleagues and members, you are professional, approachable and service focused.
• You are adaptable and enjoy working across a variety of responsibilities, from travel coordination and facilities management to events, administration and project support. You thrive in an environment where flexibility and responsiveness are valued.
• Experience in an administration, office coordination or business support role will set you up for success. You will have sound Microsoft Office skills and a demonstrated ability to manage administrative processes efficiently. Qualifications in business administration or a related field are desirable but not essential.

Apply Now!

If you would like to discuss the role before applying, get in touch. We would love to speak to you.

To join our team, please send a cover letter telling us why this role is for you and the value you'd add to the team along with your resume to: [email protected]

We are keen to fill this position as soon as possible and will commence reviewing applications upon receipt. Suitable candidates may be contacted and interviewed prior to the closing date, so we encourage interested applicants to apply early.

Applications are now welcome and are planned to close on 4 September 2026.

We value workplace diversity and are committed to providing a supportive, inclusive and respectful work environment. This commitment starts with the candidate experience. We welcome applications from people of all abilities, backgrounds and life experiences and encourage applications from Aboriginal and Torres Strait Islander peoples, people with disability, people from culturally and linguistically diverse backgrounds, and mature-age people. If we can assist you at any stage of the recruitment process, please let us know.