Administration Officer

Role: Administrative Officer Dairy Processing Plant & Farm Operations

Target Experience: 2–3 Years

Function: Plant Site Administration, Shift Logistics, Labor Welfare & Facility Compliance

Core Responsibilities

• Plant Gate & Movement Logistics: Manage daily gate-pass controls for raw milk tankers, finished goods dispatch vehicles, fodder/feed trucks, and packaging material inward shipments; supervise security personnel and visitor registries.
• Labor & Shift Administration: Coordinate shift rosters, attendance tracking, and biometric logs for plant technical staff and contract labor across continuous 24/7 milk processing shifts; address floor-level administrative grievances.
• Canteen, Hygiene & Campuses: Oversee on-site staff mess/canteen operations, staff accommodation, drinking water testing, and strict daily housekeeping across administrative blocks and perimeter grounds to meet plant bio-security norms.
• Statutory Compliance & Plant Licenses: Maintain physical and digital documentation for the Factories Act, FSSAI site premises compliance, State Pollution Control Board (SPCB) clearances, Boiler/Compressor inspection records, and fire safety NOCs.
• Liaison & Guest Management: Handle travel, lodging, local transport, and site hospitality for visiting technical consultants, food safety auditors, and government regulatory inspectors; liaise with local panchayat/civic bodies and emergency services.
• Procurement of Consumables & Asset Tracking: Supervise inventory for administrative consumables, safety gear (hairnets, aprons, safety gumboots, masks), and office supplies; maintain petty cash and clear local utility bills.

Candidate Profile & Qualifications

• Education: Graduate degree in Any Discipline (BBA, B.Com, B.A., or Diploma in Industrial/Personnel Management).

• Technical Experience (2–3 Years):

• Practical plant-level administrative experience in a continuous processing setup (preferably dairy, food processing, FMCG, or cold-chain logistics).

• Familiarity with factory gate control procedures, contract labor management, and basic local labor laws.

• Hands-on proficiency in MS Excel, email correspondence, and ERP data entry for gate passes or purchase requisitions.

• Key Skills: Plant operational coordination, local authority liaison, contract labor supervision, crisis management, and strict hygiene enforcement.