Administration Officer

Responsibilities:

• Comprehensive Administrative & Secretarial Support: Manage the Chairman's complex and dynamic calendar, including scheduling meetings, coordinating business travel arrangements, and following up on priority matters.
• Meeting Coordination: Prepare agendas, take minutes, and follow up on action items to ensure timely completion.
• Communication & Liaison: Act as the primary point of contact, maintaining efficient communication with internal departments and external stakeholders, ensuring the accurate and timely flow of information.
• Office Operations Management: Oversee the daily operations and administration of the Hong Kong office, covering areas such as administrative duties, and vendor relationship management.
• Documentation & Project Management: Draft, edit, and handle high-level correspondence, presentations, and various documents. Proactively study, track, and support selected business initiatives and strategic projects led by the Chairman, ensuring a clear understanding of priorities, background, and progress.
• Confidential & Personal Affairs Management: Handle sensitive and confidential information with the utmost integrity and discretion.
• Other Ad-hoc Duties: Perform other duties and special projects as assigned by the Chairman.

Requirements:

1. Education & Experience:

• Diploma in business related disciplines.
• 3 to 5 years of solid experience as a personal/executive assistant to senior management (e.g., Chairman, CEO). Experience in office administration is a plus.

1. Technical Skills:

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Familiarity with digital tools and AI productivity applications is an advantage.

1. Language Proficiency:

• Fluent in Cantonese, Putonghua, and English (both written and spoken).

1. Personal Attributes:

• Professional, presentable, and flexible, with a strong sense of responsibility and a service-oriented mindset.
• Strong logical thinking with excellent analytical, planning, coordinating, and organizational skills.
• Capable of working efficiently under pressure and adapting to non-standard working hours and urgent tasks.
• High level of integrity, confidentiality, and strong interpersonal skills.

We offer a competitive remuneration package and a five-day friendly working environment. Interested parties please send your full resume, present and expected salary by clicking "Apply Now".

For more information about Pac-Fung please visit www.pac-fung.com.

All applications will be treated in the strictest confidence. Personal data provided will be used for recruitment purpose only.