Administration Officer

Since 1909, ADR has helped keep communities and businesses running with utility technology products, services, and expertise. We partner with energy utilities, water authorities, local authorities, manufacturing, farming, and agriculture sectors.

This is an exciting opportunity to join our ADR Engineering Delivery team in a newly created role based in our Christchurch Office.

About the Role

In this dynamic position, you will provide critical administrative and operational support to our Engineering Delivery team. A significant portion of your responsibilities will focus on data integrity, high-volume job evaluation, and accurately managing end-to-end billing files. This role is perfect for someone who thrives in a busy environment, loves managing timelines, and has an eagle eye for detail.

Key Responsibilities

• Claim Analysis: Review claim files to identify and verify claimable items.
• Invoicing & File Management: Manage and update complex spreadsheets to track active jobs, evaluate job lines for invoice readiness, and generate final invoices for payment.
• Contractor & Job Compliance: Auditing jobs to ensure all required documentation is accurate and complete. You will actively follow up with external contractors to resolve missing information.
• Inventory Control: Maintain and update rolling stock levels monthly.
• Timeline Management: Effectively prioritize tasks to meet strict, varying deadlines throughout the calendar month.

What We Are Looking For

Ideal Skills and Experience include:

• 2+ years of dedicated administration, project coordination, or billing experience.
• High level of computer skills in Microsoft Word, Excel and Outlook.
• Exceptional numeracy, data entry, and a natural focus on accuracy.
• The ability to perform "sense-checks" on data and confidently follow up with external parties until outstanding issues are resolved.

Why You'll Love Working With Us

ADR operates with the heart of a family business—our people come first, and your wellbeing is our priority. We are a supportive team and offer a competitive salary package plus excellent benefits, including:

• Southern Cross Health Insurance (after 6 months)
• Life and Trauma insurance
• Comprehensive Health and Wellbeing program & EAP support

If you have a great attitude and can prove you can apply yourself, apply now! All applications must include CV and Cover Letter and will be reviewed on an ongoing basis.