Administration Officer

About the role

Sunshine Coast Mazda is a family-owned automotive dealership that has proudly represented Mazda on the Sunshine Coast for over 20 years. Located in our modern, purpose-built dealership in Maroochydore, we are committed to delivering exceptional customer service while creating a supportive, professional and enjoyable workplace.

Are you an organised, switched-on accounts professional who enjoys variety and taking ownership of your work?

We are looking for an Administration Officer to join our team in a hands-on role supporting the day-to-day financial and administrative operations of the business.

Reporting to the Financial Controller, you will play an important role in ensuring our financial and administrative processes are accurate, efficient and completed on time.

Key responsibilities

• Supporting the Financial Controller, your responsibilities will include the following:
• Complete daily, weekly and monthly bank, debtor, suspense and general ledger reconciliation.
• Process new, used and wholesale vehicle deals and maintain and update accurate saleslog records.
• Monitor and follow up outstanding debtor accounts and issue debtor statements.
• Prepare floorplan reconciliation reports and assist with CTP processing.
• Prepare and issue rental, utility, insurance and miscellaneous invoices.
• Process credit applications, new accounts, petty cash and gift vouchers.
• Maintain accurate financial records, including deal and document archiving.
• Assist with employee inductions, uniforms and general administrative requirements.
• Order and maintain office and EFTPOS supplies as required
• Supporting Accounts Payable and Accounts Receivable functions
• Other general administration duties as required.

What we're looking for

We’re looking for someone who is:

• Experienced in accounts, finance or administration.
• Accurate and detail-focused – you take pride in getting the numbers right.
• Organised and reliable – you can manage deadlines and competing priorities.
• Proactive – you see what needs to be done and get on with it.
• A great communicator – you’re confident dealing with customers and colleagues.
• A team player – you’re happy to pitch in and support others.
• Reliability and punctuality with a strong work ethic
• Experience within the automotive industry is advantageous

What we offer

At Sunshine Coast Mazda, you’ll be joining a professional, supportive and close-knit team where your contribution is valued.

We offer:

• A competitive salary package commensurate with experience.
• A varied role with the opportunity to develop your accounting and administration skills.
• A positive workplace culture that values teamwork and employee wellbeing.
• A strong focus on work-life balance.
• Employee benefits and discounts on Mazda vehicles and services.
• The opportunity to be part of an established and respected family-owned dealership.

About us

At Sunshine Coast Mazda, we believe our people are an important part of our success. We take pride in creating a workplace where our team feels supported, valued and part of something bigger.

This is more than just an administration role - it’s an opportunity to become an integral part of a successful dealership and work alongside a team that genuinely enjoys what they do.

If you’re looking for a varied role, a supportive team and an opportunity to make a real contribution, we’d love to hear from you.

Apply now

If this sounds like the opportunity you’ve been looking for, apply now and tell us why you’d be a great addition to the Sunshine Coast Mazda team.