Administration Officer

About the role

THEM Earthmoving is seeking an organised, dependable and proactive Administration Assistant to support the day-to-day operation of our earthmoving and heavy-equipment business. The successful applicant will provide general office, accounts and operational support. This includes processing invoices and financial documentation, communicating with customers and suppliers, maintaining accurate business records, assisting with job administration and supporting the workshop and management team. This position would suit someone who takes pride in keeping information accurate, following tasks through to completion and helping a busy operational business run smoothly.

The role will initially be offered on a casual basis, with the opportunity to transition into a permanent part-time or full-time position for the right candidate.

Local candidates only

Key responsibilities

• Receive, check, record and file supplier invoices and statements
• Match invoices with purchase orders, delivery dockets and other supporting documents
• Assist with accounts payable and accounts receivable administration
• Prepare and issue customer invoices, statements and supporting documentation
• Create and maintain job files for earthmoving, workshop and equipment-related work
• Record job details, customer instructions, purchase orders, labour, materials and supporting documents
• Assist with preparing quotes, work orders and customer correspondence
• Track the progress of open jobs and follow up outstanding information, approvals and paperwork
• Answer and direct telephone calls and respond to general email enquiries
• Maintain orderly filing systems and ensure documents can be retrieved easily

About you

• Previous experience in administration, office support or a similar role
• Competent computer and data-entry skills
• Experience preparing professional correspondence and maintaining business records
• Current Australian manual driver's licence
• Strong organisation and time-management skills
• High attention to detail and accuracy
• Clear and professional written and verbal communication
• Confidence dealing with customers, suppliers, employees and finance providers
• Competence with email, Microsoft Word, Excel and electronic filing systems
• MYOB & Gearbox software experience desirable
• The ability to learn accounting, payroll and job-management software

About us

THEM Earthmoving is a proudly family-owned and operated business based in Geraldton, Western Australia. Established in 2009, we have grown from a single-loader operation into a diverse team of more than 70 people delivering transport, haulage, earthworks and mechanical services across the civil, mining and agricultural sectors. With strong roots in regional WA, we are committed to safety, quality workmanship, reliable service and supporting the communities in which we operate. When you join THEM Earthmoving, you become part of a close-knit team that values hard work, teamwork and continued growth.