Administration Officer

Job Description – Admin Executive

Position: Admin Executive
Industry: Civil / Interior / Construction
Department: Administration
Experience: 2–5 Years
Location: [Company Location]

Job Summary

We are looking for an organized and responsible Admin Executive to manage day-to-day administrative activities for the office and project sites. The candidate will coordinate with management, HR, accounts, vendors, site teams, and employees to ensure smooth and efficient office operations.

Key Responsibilities

• Manage day-to-day office administration and facilities.
• Coordinate with project sites for administrative and operational requirements.
• Maintain office records, files, registers, and important documents.
• Manage office stationery, printing materials, pantry supplies, and other consumables.
• Coordinate with vendors, suppliers, courier agencies, housekeeping, security, and other service providers.
• Handle incoming and outgoing correspondence, courier, and documents.
• Monitor office maintenance, repairs, utilities, and housekeeping activities.
• Maintain records of company assets, equipment, furniture, and office materials.
• Coordinate travel, accommodation, transportation, and local arrangements for employees and management.
• Assist in arranging meetings, appointments, and office events.
• Maintain attendance, visitor, vehicle, and other administrative registers as required.
• Coordinate with HR regarding employee joining, documentation, attendance, and general employee requirements.
• Support the Accounts team with bills, invoices, petty cash documents, and vendor-related paperwork.
• Maintain records of site-related administrative expenses and requirements.
• Coordinate procurement of general office and site consumables as per approved requirements.
• Ensure timely renewal and maintenance of office-related contracts, AMC, licenses, and services.
• Prepare basic administrative reports and MIS as required by management.
• Ensure compliance with company administrative policies and procedures.
• Handle confidential documents and information responsibly.
• Perform other administrative duties assigned by management.

Required Skills

• Good knowledge of MS Excel, MS Word, and email communication.
• Strong coordination and communication skills.
• Good documentation and record-keeping ability.
• Vendor and facility management skills.
• Ability to coordinate with multiple project sites.
• Good organizational and time-management skills.
• Ability to handle multiple tasks and work under deadlines.
• Knowledge of civil/interior project administration will be an advantage.

Qualification

Graduate in any discipline.
Additional qualification in Business Administration / HR / Operations will be an advantage.

Pay: ₹20,000.00 - ₹40,000.00 per month

Benefits:

• Provident Fund

Work Location: In person