Administration Officer

Chadoak is an award-winning plumbing company providing quality workmanship since 1974. Based in Clayton, it has grown to become one of the largest and most reputable commercial plumbing and building maintenance businesses across Victoria.

About the role

Role is permanent full time and is based in Clayton.

We are currently recruiting for an enthusiastic and experienced Administration Officer to join our small hardworking Plumbing Maintenance team.  A competitive salary is on offer, work life balance, and a supportive working environment.

Reporting to the Maintenance Manager your knowledge and skillset of coordinating and scheduling backflow and TMV bookings will be highly desirable.

Duties and Responsibilities

• Coordinate all Backflow and TMV bookings and schedule
• Prepare and submit regular reports to water authorities
• Quoting on Valve Replacements and other associated jobs
• Assist with reception duties for the team
• Schedule payments for processing in a timely manner
• Creating New Suppliers onto the system
• Support internal & external audits as required
• Invoicing clients
• Maintaining client relationships
• Maintaining a complex calendar for client bookings
• Account reconciliations
• Performing other administration and accounts duties where required

Skills and Experience

• Experience with Tradehack/Fergus/Workbench is highly desirable

• Intermediate IT skills particularly in Microsoft Office and the ability to learn new systems quickly

• Analytical approach, problem solving skills, accuracy, and attention to detail

• Highly motivated and take a high level of pride and personal ownership

• Ability to effectively balance competing priorities, meet deadlines and maintain confidentiality

• Excellent interpersonal and communication skills

• Be hardworking, reliable, and have a professional attitude

Why should you apply

• Competitive remuneration
• On-going training & support
• On site parking

Your success is reflected in ours, so we are committed to being an employer of choice. For us, a diverse, inclusive, and enjoyable culture is the foundation for great work.

If you feel you have the above skills and experience, then we want to hear from you. To apply for the role please apply via this seek ad.    You may not tick all the boxes, but if you have a great attitude and are willing to learn you could be the right fit for us.

This is a great opportunity to utilise your experience and challenge yourself whilst working for one of Victoria's most recognised Plumbing companies.