Administration Officer

Procurement and Administration Officer

Organisation: Going to School (GTS)
Location: Mumbai
Work mode: Office and field based, with travel across the city

About the role

Going to School is looking for a resourceful Procurement and Administration Officer to manage purchasing, office operations, inventory and dispatch in Mumbai. This is a hands-on role: approximately 60% of the working time will be spent in the field, visiting vendors and schools.

The successful candidate will be organised, comfortable with technology and able to follow a task from the initial requirement through quotations, purchase, delivery and documentation.

Key responsibilities

• Manage procurement for the Mumbai office, including printing, office supplies, equipment and technology purchases.
• Obtain and compare three quotations for every purchase, and maintain clear records of approvals, orders, invoices and deliveries.
• Identify reliable vendors, visit them when needed and follow up on quality, pricing and delivery timelines.
• Coordinate the printing and dispatch of materials to schools and other locations.
• Maintain accurate inventory records and track items issued, received and returned.
• Be present at the start of the working day to help ensure office operations are ready and running smoothly.
• Coordinate the collection and accounting of materials at the end of the day.
• Manage data entry, filing and archiving of administrative and field records.
• Collect and organise photographs and videos for documentation.
• Visit schools and vendors across Mumbai to resolve requirements directly.

Candidates interested in research and development may also contribute to three field-based enterprise projects in Mumbai.

Requirements

• Experience in procurement, administration, operations or a related role.
• Strong organisational skills and attention to documentation.
• Confidence using email, Excel and everyday technology.
• Ability to compare quotations, manage vendors and maintain accurate records.
• A self-motivated, practical approach and the ability to find information at its source.
• Strong communication and interpersonal skills.
• Willingness to travel regularly across Mumbai for field work.

Languages: Hindi is essential. Working English, including the ability to write professional emails, is essential. Marathi is an advantage.

How to apply

Please email your CV and a short note explaining why this role is a good fit for you. Include your current salary, notice period and availability to join.

Email: [email protected]